YWCA Toronto - Senior Financial Analyst and Executive Assistant

YWCA Toronto - Senior Financial Analyst and Executive Assistant

Posted on Mar 24, 2025

YWCA Toronto

Senior Financial Analyst and Executive Assistant

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing. We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Internal and External Job Posting

Senior Financial Analyst and Executive Assistant (Contract)

Finance and Information Technology

JOB ID: FIN1172

Employment Type: Full-Time, Contract

Work Hours: 35 hours per week

Salary: $55,939 annually (Level 7), plus comprehensive benefits

Location: 87 Elm Street, Toronto, Ontario M5G 0A8

Internal Application Deadline: Monday, March 31, 2025

External Application Deadline: Wednesday, April 2, 2025

JOIN OUR TEAM

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Senior Financial Analyst and Executive Assistant is responsible for detailed analytical reviews and reconciliations, preparing and overseeing funder reports for Ministry of Community and Social Services, Ministry of Health, Local Health Integration Network, City of Toronto, and United Way. This position is also responsible for the detailed analysis for quarterly budget projections and annual budget preparation, audit preparation, backup support to the Manager of Finance, and administrative support duties to the Director of Finance and Information Technology.

KEY RESPONSIBILITIES

• Prepares reports to Association’s funders on a quarterly and annual basis, specifically budget submission and quarterly reports;
• Communicates on behalf of the Association with multiple funders, investigating funds due to or owing from the Association and ensuring they are appropriately reconciled and accounted for;
• Co-ordinates Association–wide quarterly review meetings with the Manager of Finance and Director of Finance and IT and attends these meetings; investigates any financial discrepancies and generates the financial portion of the report to the Association’s Board of Directors;
• Prepares lead sheets for revenue accounts (including government revenue, tenant rents, fees for services, fundraising and deferred revenue), accounts payable, accounts receivable and expense accounts for the Association-wide annual audit;
• Reconciles detailed and complex spreadsheets related to Association-wide mortgages, loans, capital assets, deferred capital contributions and capital replacement reserves;
• Reviews, analyzes and reconciles organization-wide balance sheet accounts on a monthly basis, including: accounts payable, accrued liabilities, deferred revenue, tenant rents receivable, prepaid expenses;
• Acts as the central contact in the Finance Department for inquiries regarding GP Dynamics, Management Reporter systems, and bank-related items, providing software support and creating customized reports as per program requests.

QUALIFICATIONS

• In-depth Knowledge of an academic discipline normally acquired through completion of an undergraduate degree (e.g. Accounting or Business Administration) or a Level 3 CGA (Cases for Equivalency will be considered);
• 5 - 7 years directly related work experience;
• Knowledge of the social service sector and awareness of women’s issues;
• Knowledge of culturally diverse communities;
• Superior and proven organizational and administrative skills, including an ability to work to deadlines;
• Superior and proven accuracy to detail required;
• Ability to work under pressure, respond to changing priorities and function as a highly efficient assistant;
• Ability to work well with people from diverse backgrounds;
• Strong interpersonal skills required;
• Excellent communication skills, both verbal and written;
• Ability to think strategically, plan ahead and anticipate needs and issues;
• Demonstrated good judgement and interpersonal skills;
• Advanced computer competency in Excel spreadsheets;
• Computer competency in word processing, and accounting software (GP Dynamics and MR preferred);
• Experience working with volunteers or committees;
• Uses good judgement and discretion in dealing with confidential information.

Note: It may be necessary at times to work in excess of 35 hours per week during audits, including evenings and weekends. Restriction on vacation prior to and during the year-end closing and annual audit (approximately 8 weeks/year).

WHAT WE OFFER:

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

HOW TO APPLY

Please apply through the following link: Application Link

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.