Workers Compensation and Substitute Coordinator (Anticipated)

SUMMARY:
Under the direction of the HR Director, manages the substitute teacher pool, as well as provide all oversight for the Worker’s Compensation Program for Lewiston Public Schools. Serves as confidential assistant for all Human Resource functions.

Salary range: $23.80 - $30.90/hour

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Maintains all Workers’ Compensation files in an orderly and current manner.
• Processes all Workers’ Compensation claims promptly.
• Schedules appointments for medical referrals and tracks ongoing care, as required.
• Manage communication with Workers’ Compensation insurance providers.
• Work with Administrators and Supervisors to identify and remedy causes for accident claims.
• Manage return to work plans for those on Worker’s Compensation.
• Source and recruit talent for substitute teacher pool.
• Manage all aspects of hiring and onboarding for substitute teachers.
• Schedule substitutes as needed for district schools, appointing long-term substitute roles as necessary.
• Manages the District-wide earned leave monthly accrual process.
• Responds to inquiries from employees via all channels of communication and applies sound judgement to escalating an inquiry as indicated.
• Assists other members of the department as needed.
• Maintains confidentiality.

SUPERVISORY RESPONSIBILITIES:

Supervision of substitute teachers in collaboration with the Assistant Human Resources Director and other school Administrators.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Human Resources experience and/or training, or equivalent combination of college level education and experience or as determined by the Lewiston School Committee.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with employees.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute hourly, daily and annual contractual rates and benefits.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

• Performs HR tasks requiring independent judgment and function in confidential settings.
• Ability to use a personal computer with database, email, spreadsheet and document software.
• Knowledge of or ability to learn personnel legal terminology. Ability to establish and maintain effective working relationships with staff and the school community.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to perform duties with awareness of all district requirements and policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.