Workday Security Administrator (Maternity Leave Coverage Term 12 - Months)

Workday Security Administrator (Maternity Leave Coverage Term 12 - Months)

Apply remote type: This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.

Locations: UBC Vancouver Campus

Time type: Full time

Posted on: Posted 13 Days Ago

Job Requisition ID: JR19505 Staff - Non Union

Job Category:

M&P - AAPS

Job Profile:

AAPS Salaried - Information Systems and Technology, Level C

Job Title:

Workday Security Administrator (Maternity Leave Coverage Term 12 - Months)

Department:

Delivery | Application Sustainment | Integrated Service Centre | Finance and Operational Excellence | VP Finance and Operations

Compensation Range:

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

Posting End Date:

January 6, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date:

Jan 15, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary:

The University of British Columbia ("UBC") is a global centre for teaching, learning and research, consistently ranked among the top 20 public universities in the world and recently recognized as North America's most international university. UBC is a diverse environment, with almost every industry vertical represented from healthcare, education, food and beverage, legal, media, real estate, etc. and with more than 70,000 members of the community UBC's service providers need to be able to meet a variety of stakeholder needs with both robust and mature operational capabilities combined with the agility and innovation required to meet the ambitious objectives laid out in its new Strategic Plan: Shaping UBC's Next Century.

The Integrated Service Centre ("ISC") is a newly formed unit within UBC that will align practices and processes from Human Resource, Financial Operations, Comptroller's Office, Student Services, and Information Technology. In supporting UBC's transition to an enterprise Workday Enterprise Resource Planning ("ERP") Cloud-based system, the ISC will provide a single, integrated service that will initially include Financial and Human Capital management services and later expand to include Student and Enterprise Planning. The ISC will seek to continuously improve and adapt to future needs and requirements of UBC while providing a simple, intuitive, consistent user experience for UBC students, staff, faculty, and community partners.

The Security Administrator is responsible for consulting with users to determine access provisions, security requirements, assigning roles in reference to specific requests and to meet business needs. The incumbent will support other security administrators on the team with Security Configurations and/or setup as requested and/or assigned. The incumbent will be involved with post and pre-activities for tenant refresh. The Incumbent implements security standards in alignment with the UBC Chief Information Security Office ("CISO").

Organizational Status:

The Security Administrator reports to the Delivery Manager and works closely with other security administrators, application teams, systems and network architecture teams, project managers, and managers of functional areas within the greater Administrative Systems portfolio, as well as with cross functional teams and individuals from across UBC.

Work Performed:

1. Provision Workday security access to UBC employees, contractors and UBC affiliates.
2. Consults with users to determine level of access required for Workday and provides advice/ recommendations/determinations on the appropriate access.
3. Provide security reports to identify recommendations on improvement opportunities and for security audits, process improvements and troubleshoot/resolve security issues.
4. Analyses existing or proposed Workday security features and integration, scalability and performance requirements with team members, stakeholders and other project partners.
5. Design, configure, test, audit, implement, and administer Workday basic and advanced security.
6. Perform post and pre-refresh activities for tenant refreshes. Based on results, provides recommendations on deployment or further system changes.
7. Provides support for complex security and access configuration/setup for the ISC.
8. Executes the administration of Workday security changes ensuring controls are applied for auditing and reporting.
9. Develops expertise in the functionality and implementation practices for security changes in Workday.
10. Leads Workday bi-annual release testing for security related item and also evaluates impacts of new features on the current setup.
11. Develops test scripts for security and deploys new features.
12. Reviews, recommends and performs security and access protocols in tenant environment, in preparation of build, refresh, and promotion to production.
13. Leads the configuration and testing of Workday security audits and maintain existing security structure, and recommend best security practices.
14. Liaises with stakeholders and partners, attends meetings as a technical expert representative.
15. Stay ahead of Workday security updates, fixes, and resolution.
16. Maintain system and security assignment integrity in compliance including assessing, reviewing and recommending internal process and controls and regulatory requirement.
17. Manages Privacy and Information Security Management (PrISM)-SRS risks and controls around access and third-party access control procedures; conducts security access validation and testing; executes on security access impact assessment for new releases, enhancements and other projects.
18. Partners with PrISM and IAM teams to review enhancement opportunities for security controls and improvements.
19. Assesses and establishes approved user access requests; responsible for role creation and assignment; manages and administers product security, ensuring appropriate user access.
20. Manages the ISC product employee and affiliate account lifecycle, privilege account management/lifecycle, HCM/FIN security access matrix maintenance, functional and non-functional interface/report account management, and non-functional interface/report support account management.
21. Performs other related duties as required or assigned.

Consequence of Error/Judgement:

UBC IT plays a key role in enabling the University to achieve its goal of becoming one of the world leading universities. The ERP systems support the University s teaching, research, and administrative work. Decisions and actions taken by the Systems Administrator will have a major impact on these systems.

Errors in judgment, decisions, and actions could negatively impact the ERP systems, and consequently affect the reputation of the University and could cause loss of productivity and revenue.

Supervision Received:

Works under the general direction of the Delivery Manager with assigned areas of responsibility as described above.

Supervision Given:

Functional supervision of technical consultants in project implementation. Functional supervision of internal staff in the use of systems and application tools.

Minimum Qualifications:

• Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications:

• 2-3 years of systems administration experience in a large enterprise environment.
• 2-3 years of experience supporting Workday, Oracle, SAP, or similar applications as system/security administrator.
• Experience in one or more of the following middleware technologies: MuleSoft, Power BI, OBIEE or Others.
• Experience with Enterprise Application Integration - single sign-on, self-service, LDAP, application messaging, web services.
• Excellent technical writing and documentation skills; including requirements gathering, concise, and understandable technical documentation.
• Collaboration - Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes.
• Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
• Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.
• Accountability - Sets objectives that meet organizational needs.
• Information Systems Knowledge - Resolves escalated problems of technical support.
• Initiative - Seeks out new challenges that require risk taking.