Vice President of Administrative Services

Taft College

Taft

CAD 100,000 - 125,000

Job description

Vice President of Administrative Services

Priority Application Deadline December 31, 2024. Position will remain open until filled.

GENERAL RESPONSIBILITIES:

The Vice President of Administrative Services serves as the Chief Financial Officer of the District. Under the direction of the Superintendent/President, the Vice President of Administrative Services has leadership responsibility for the development, supervision, and evaluation of all District administrative services and fiscal management, including, but not limited to, the District budget, mail and reprographic services, student store, business office, food services, facilities and facilities planning, construction management, and maintenance and operations.

DUTIES AND RESPONSIBILITIES:

Serve as the Chief Financial Officer of the District; plan and lead the administrative services of the College by established philosophy and policies.
Serve as a chief advisor to the Superintendent/President on strategic matters related to budget development, finance administration, facilities services, property management, purchasing, and other administrative concerns; provides for proper internal controls and management of District funds.
Assemble and lead a collaborative administrative services team to achieve the strategic goals and initiatives of the District. Provides principal leadership in organizing and directing long-term planning.
Ensure that the District’s administrative services programs are evaluated for effectiveness and develop improvement plans.
Develop budgets and long-range financial plans and strategies, including estimating income sources such as state apportionment; develops budget projections and forecasting models.
Assist with the District planning process to link with the annual budget.
Direct the administration of various District budgets; coordinate the development of the District’s annual budget for expenditures with other Vice Presidents; execute budgetary documents as authorized by the Board; and ensure the District maintains a balanced budget within approved spending programs.
Participate in grievances, disciplinary meetings, and legal matters; review and analyze pending legislation, legal mandates, and regulations for potential impact on the District.
Oversee the administration of contracts with outside vendors, the bidding and procurement procedures for goods and services, and execute contract documents as authorized by the Board.
Provide administrative leadership by managing subordinate personnel; facilitate services to assure a comfortable and safe workplace for employees; promote an atmosphere conducive to student learning.
Approve plans and specifications for construction and remodeling projects; work with appropriate State agencies to assure approval of various construction and remodeling projects; ensure the completion of annual and long-term construction and facilities plans.
Make recommendations to the Superintendent/President regarding the employment of outside consultants.
Manage the District’s investment program; invest available funds according to county, state, and federal requirements.
Direct the District’s internal and external auditing program; recommend the employment of external auditors; ensure program compliance with related regulations.
Approve the Administrative Services board agenda and any supporting materials for the Superintendent/President; attend regular meetings and closed sessions as requested.
Recommend new policies and amendments to existing policies to the Superintendent/President; provide information and data as requested.
Assist in the coordination of the college-wide system of participatory governance. Serve as the president’s liaison to governance groups as requested by the Superintendent/President.
Collaborate with other executives to coordinate college-wide enrollment management, student support, fiscal management, institutional planning, fundraising, and external grants.
Supervise, select, and evaluate the performance of subordinate executives, administrators, and classified staff.
Approve goals and performance objectives for Administrative Services personnel; recommend staffing levels in the administrative services area.
Develop and maintain effective relationships with community college organizations, civic organizations, donors, and other entities as required.
Participate in fundraising and revenue enhancement projects.
Other duties as assigned by the Superintendent/President.

MINIMUM QUALIFICATIONS

Possession of a Master’s Degree from an accredited institution in accounting, finance, business administration or a related field, Master’s Degree in public administration or a related field, or a CPA and a Bachelor’s degree from an accredited institution in accounting, finance, business administration or a related field and an additional three years of formal training, internship, or leadership experience reasonably related to the administrative assignment. Five years of senior management experience in business or administrative services, preferably at a community college.

DESIRABLE QUALIFICATIONS

Possession of a doctorate degree in a related field.

Five years of leadership experience in finance or budget at an institute of higher education.

PHYSICAL REQUIREMENTS

Ability to stand and circulate for extended periods of time.
Ability to work at a desk, conference table or in meetings of various configurations.
Ability to see for purposes of reading laws, codes, rules, policies, other printed material and observing students.
Ability to hear and understand speech at normal levels.
Ability to communicate so others will be able to clearly understand a normal conversation.
Ability to reach in all directions.
Ability to lift and carry 25 lbs.

Reasonable accommodations will be made for candidates with physical disabilities.

SALARY AND BENEFITS

Initial placement is dependent upon education and experience. Salary range is Grade 26 on the Administrator Salary Schedule, with a monthly salary range of $14,305.42-$16,402.58.

West Kern Community College District offers a comprehensive fringe benefits program that includes District paid medical, dental and vision coverage for all employees and their dependents, as well as a generous vacation plan. Employees are eligible for membership in either CalPERS or CalSTRS retirement systems.

REQUIRED DOCUMENTS IN ADDITION TO APPLICATION:

Resume.
Cover Letter.
Three professional references.
Transcripts for related degrees, unofficial accepted.

EQUAL EMPLOYMENT OPPORTUNITY

The West Kern Community College District is committed to the principles of equal employment opportunity. The District is dedicated to a policy of nondiscrimination and, as such, is an equal opportunity employer. Veterans, women, minorities and people with disabilities are encouraged to apply.