VIC Program Liaison Officer

Union (USW Local 1998) Job Opportunity
Office of the Principal, Victoria College

Posting Date: January 27, 2025
Closing Date: February 9, 2025
Position Title: VIC Program Liaison Officer
Department: Office of the Principal, Victoria College
Pay Scale Group: USW Pay Band 12
Salary: $77,324 with an annual step progression to a maximum of $98,886
Type of Appointment: Continuing
Normal Work Schedule: Full-time – 35 hours a week; Monday to Friday Regular Office Hours; some additional hours of work during evenings/weekends may be required.

Victoria University is committed to equity in access to employment and a diverse and inclusive workplace. The University encourages applications from racialized persons/persons of colour, women, Indigenous peoples, persons with disabilities, 2SLGBTQI+ persons, and others who may contribute to the further diversification of ideas. If you require accessibility accommodation, please contact the Human Resources Department vic.hr@utoronto.ca

PURPOSE:

Under the general direction of the Principal of Victoria College, reporting to the Academic Programs Director and the Associate Director, the incumbent provides a full range of administrative and support services for the Vic Upper-year programs, including: Combined Degree Programs in Education, Literature & Critical Theory, Creative Expression & Society, Education & Society, Renaissance Studies, Material Culture and Semiotics, Science & Society, Capstone Colloquium courses and other programs as added.

Duties will include providing administrative support to the Academic Programs Director and program coordinators; maintaining content on the Vic program web sites and aiding with the online course application site; managing the process of admission to the programs (where applicable); answering inquiries about the programs, course timetabling and room bookings; coordination of outside classroom activities, including field trips and attendance at cultural events; and providing academic advice and information to students enrolled in the Vic Programs in conjunction with the Registrar’s Office.

QUALIFICATIONS

Education: University degree or equivalent combination of education and experience.

Experience: Four (4) years of relevant administrative, registrarial or student service experience, preferably within a university setting. Knowledge of the U of T and the post-secondary environment.

Other: Proficiency with various software packages including Windows, Word, Excel and various databases. Familiarity with ROSI/ACORN, Quercus, and previous website management experience. Strong planning and administrative ability. Excellent oral and written communication skills. Ability to contribute effectively to a team. Demonstrated ability to effectively relate to students. Digital fluency and proficiency in remote digital platforms.

DUTIES

Admission, Liaison, Student Information and Publicity

• Providing administrative support to the Academic Programs Director and program coordinators (including but not limited to Quercus access, class lists, POSt coordination).
• Program-specific support on special components on internships and exchanges (e.g., Education & Society internships, Beijing Exchange).
• Aiding with the online VIC program and course application site and managing the process of admission to the Victoria College programs and courses.
• Providing academic advice to students, including guidance on the VIC academic programs, courses, co-requisite courses, graduation, international exchanges, and concerns on student safety, and proactively making referrals to students in distress.
• Acting as a resource person for students enrolled in VIC programs.
• Answering inquiries about Victoria College programs.

Registration, Enrollment, and Academic Advising

• Providing academic advice and information to students enrolled in Victoria College Programs in conjunction with the Academic Programs Director and Registrar’s Office.
• Providing guidance to students on VIC academic programs, courses, co-requisite courses, graduation, international exchanges, and concerns on student safety, and proactively making referrals to students in distress.
• Acting as a resource person for students enrolled in VIC programs.
• Answering inquiries about Victoria College programs.

Coordinating Academic Activities

• Collecting course syllabi and exam information from instructors, reviewing and coordinating with Faculty of Arts & Science protocol.
• Inputting and checking calendar, curriculum, syllabi, and exam scheduling information, in communication with FAS.
• Inputting course timetabling and room bookings and helping to triage potential conflicts.
• Compiling and managing program statistics and suggesting ideas for improving programs to the Principal and the Academic Director through data analysis of statistics.

Communications and Event Administration

• Managing the content for Victoria College programs for the Victoria College website, brochures, pamphlets, and other promotional material. Coordinating with the Communications Officer to regularly update academic and promotional material.
• Generating and updating student frequently asked questions (FAQs) for the website and promotional material.
• Other duties related to the business of the College as assigned.

To Apply:

Internal candidates are asked to submit their applications online by logging onto Dayforce. Please visit https://www.vicu.utoronto.ca/careers/ and click Internal Opportunities to login and apply.

External Candidates may proceed by clicking "Apply Now" below.
Victoria University thanks all applicants for their interest, however, only those selected for an interview will be contacted.