Tourism & Events Coordinator

Tourism & Events Coordinator

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our CAO’s Office - Economic Development Division as a Tourism & Events Coordinator. Destination Development is a key strategic theme of the Economic Development Division, with a focus on enhancing the community by investing in public amenities, revitalizing waterfront areas and promoting initiatives that highlight and celebrate the City’s unique culture and quality of life. This position will be responsible for coordination of the Pop-ups on the Bay Program and provide additional support to civic events and seasonal product development as required.

Position Type: Temporary Full Time (approximately May – December)

Number of Positions: One (1)

Department: CAO’s Office - Economic Development Division

File Number: SV25-27

Location: West Zwick’s Centennial Park, and 183 Pinnacle Street, Belleville

Hours: 35 hours per week, some evening and weekend work will be required with a schedule to be provided by department

Salary: Jurisdiction A Grade 5 $30.15 - $34.65 per hour

Closing Date: April 28, 2025 at 4:30 PM

PURPOSE AND SCOPE:

Working with the Economic Development Sector Specialist as the staff liaison, this position will be responsible for the coordination of the Pop-ups on the Bay Program and provide additional support to civic events and seasonal product development projects that highlight our natural landscape, recreation and cultural assets as an attraction for visitors and residents.

KEY ACCOUNTABILITIES/RESPONSIBILITIES:

Pop-ups on the Bay Program

• Provide coordination for all Pop-up’s on the Bay vendors, guests and organizers.
• Manage vendor and partner relationships.
• Liaise with City Staff to ensure all infrastructure and support is in place for all vendors and visitors.
• Create an operating plan that supports the attraction of rotating vendors and site activations.
• Plan, co-ordinate and execute activities, entertainment and experiences in and around the Pop-up area as defined in operating plan.
• Support the delivery of a marketing and communications plan for the program.
• Coordinate the seasonal opening and closing of the Pop-Ups on the Bay program.
• Manage and co-ordinate some aspects of the repairs and maintenance required at the pop-ups site.
• Staff and greet customers at the on-site Discover Belleville booth as required.

Civic Events

• Support the coordination of Belleville’s Canada Day Celebrations as required.
• Provide support and assistance in the development and promotion of festive events that launch Belleville’s holiday season as required:
• Downtown District Enchanted Holiday Market
• Belleville’s Festival of Lights
• Belleville’s Santa Claus Parade
• Execute expenditures upon managers approval per project budget.

Note: the above duties and responsibilities are not to be construed as all-inclusive.

EDUCATION/TRAINING/SPECIALIZED SKILLS:

Minimum Qualifications:

• Two-Year College diploma
• Valid Class “G” Driver’s license with safe driving record, to be held and maintained
• Access to a reliable vehicle
• Demonstrated good communication skills, taking initiative and ability to thrive in a collaborative team environment. Self-motivated individual capable of working independently and collaboratively

Preferred Qualifications:

• Two- or Three-Years College diploma in public relations, event coordination, or business

WORK EXPERIENCE:

Minimum Qualifications:

• Two years demonstrated experience in event and project coordination
• Demonstrated organizational skills with experience managing multiple projects and priorities

Preferred Qualifications:

• Proficient in updating and managing content development on a WordPress platform
• Experienced in managing and analyzing data using spreadsheets
• Skilled in using photo editing software/tools.

Note: An acceptable equivalent of education, training, and experience may considered.

WHAT’S IN IT FOR YOU:

• Competitive market salary
• OMERS Pension Plan (optional)
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer

HOW TO APPLY:

We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).