Title

Monogram Communications and Consulting Inc.

Description

At Monogram Communications, we’re passionate about what we do and inspired by the people we work with. As an award-winning PR and communications agency, we thrive on delivering impactful work for clients across Canada. Now, we’re looking for an Executive Assistant who’s as driven, detail-loving, and organized as we are to join our fast-paced team and help us grow!

About the Role

As the Executive Assistant, you’ll be the organizational powerhouse behind our CEO and team, keeping everything in sync so our CEO can focus on driving our strategic vision. You’ll coordinate calendars, manage communications, and keep essential tasks moving forward. This role is designed for someone who feels satisfaction in making things run smoothly, thrives on checking off a to-do list, and is energized by variety in their day-to-day.

Key Responsibilities

1. Mastering the Calendar: Orchestrate the CEO’s schedule with skill and care, ensuring every meeting, call, and travel detail is in place. You’ll prioritize and arrange important appointments, so nothing slips through the cracks.
2. Outreach & Connections: Be the go-to for business development follow-ups, sourcing new opportunities, organizing thoughtful gifts, and connecting with key contacts on behalf of the CEO.
3. Meeting Coordination: Plan and coordinate internal and client meetings, preparing agendas and ensuring action items are tackled post-meeting.
4. Travel Coordination: Handle travel arrangements for the CEO and team, from flights to accommodations and transportation, ensuring smooth travel experiences.
5. Smooth-Running Admin Support: You’ll be the gatekeeper for emails, calls, and other communications, creating a seamless experience for our clients and CEO alike.
6. Digital Organization: Keep our digital files organized and up-to-date—contracts, project documents, invoices, and receipts—so they’re always easy to find.
7. Event & Retreat Planning: Help plan and execute memorable team events, retreats, client dinners, and gifts that build connection and celebrate our people.
8. Onboarding & Offboarding: Set new team members up for success, ensuring they have access to Monogram’s tools (Google Suite, Slack, etc.) and that their first week is smooth and welcoming.
9. Time & Task Management: Track vacation and time-off requests, working with our finance lead on payroll matters, and keep an eye on deadlines to support our CEO in achieving business priorities.

What You Bring

• 3-5+ years of experience in executive support, operations, or administration
• Exceptional organizational skills, with a passion for getting the details right
• Strong written and verbal communication abilities
• A proactive, resourceful approach to solving problems and anticipating needs
• Proficiency in remote work tools like Google Suite, Slack, and Accelo
• The utmost discretion with sensitive information
• A bright, positive energy and a genuine desire to support others

Why Monogram?

At Monogram, we’re a small but mighty team that values creativity, collaboration, and excellence in all we do. This role is central to keeping our business running smoothly, and you’ll be part of a supportive, ambitious team where your contributions make a real impact. Enjoy flexible hours, a vibrant work environment, and opportunities for personal growth.

How to Apply

Ready to make a difference with us? Apply now and let’s get to work!

Send your resume to hello@monogramcomms.ca.

Position: Three-quarter-time (30 hours/week)

Hourly Rate: $33.50 – $35.00/hr, plus additional compensation for any extra hours (based on experience)

Perks: Monthly tech stipend, flexible health spending account, 4 weeks holidays, and professional development opportunities

Company: Monogram Communications and Consulting Inc.