Temporary Passport Coordinator- 1 year Contract

About Choices
We are committed to providing the best supports to enhance the quality of life for people with intellectual disability. Our goal is to see people living their lives to their fullest potential based on their personal preferences and dreams.

Position Type: Full-time, Monday – Friday (with occasional evening/weekend hours)
Job type: Temporary, Full time, 1 year contract
Salary: $32/hour
Purpose: Existing vacancy

Position Summary
We are seeking a dedicated and organized Passport Coordinator to join our team on a temporary 1-year contract. This position plays a critical role in the successful implementation and administration of the Passport Funding Program. The ideal candidate will coordinate all aspects of the program, including administrative support, budget management, and relationship-building with individuals, families, and service providers.

Key Responsibilities:

1. Program Coordination:
   • Conduct intake meetings, complete budgets and Passport plans, and match recipients with support staff.
   • Ensure compliance with MCCSS guidelines and assist families in navigating the program.
   • Review and process funding requests and maintain accurate records using relevant software.
2. Budget Management:
   • Develop and manage individualized budgets, track expenditures, and provide financial reports to families and internal stakeholders.
3. Relationship Management:
   • Build strong, positive relationships with individuals, families, caregivers, service providers, and other stakeholders.
   • Serve as the primary contact for program inquiries, addressing concerns and providing ongoing support.
4. Program Development & Improvement:
   • Continuously assess and improve the Passport Program, staying informed of updates in developmental services and integrating them into the program.
5. Compliance & Reporting:
   • Monitor fund usage, prepare claims, and ensure compliance with all program guidelines and funding regulations.
   • Prepare regular reports on activities, funding, and outcomes for management and stakeholders.

Qualifications:

• Degree or diploma in Social Work, Human Services, Business Administration, or a related field.
• 1-3 years of experience with the Passport Program or similar funding programs (preferred).
• Strong knowledge of MCCSS Passport guidelines and legislation such as SIPDDA.
• Knowledge of developmental disabilities and a commitment to person-centered care.
• Proficient in Office 365, especially Excel.
• Previous accounting or bookkeeping experience is an asset.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work independently, prioritize tasks, and manage time effectively.

Working Conditions:

• Occasional travel may be required.
• Flexible working arrangements (community, office, remote).

If you are passionate about making a positive impact in the lives of individuals and families, and have the skills to manage a dynamic program, we would love to hear from you.

We thank all applicants for their interest in this opportunity, however, only qualified candidates selected for interviews will be contacted. Please note that AI (artificial intelligence) will be used to screen, assess or select applicants for this position.

Choices is anequal opportunity employer dedicated to diversity and to providing an equitable and inclusive workspace for everyone. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code (OHRC), Choices is committed to providing accommodations for all applicants upon request at any stage of the recruitment process. Any information received relating to accommodation measures will be addressed confidentially.

Disclaimer
The above statements are intended to describe the general nature and level of work to be performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time and as needed.