Temporary, Full-Time Project Coordinator

Competition # INF 24-76

Join Our Team – Temporary, Full-Time Project Coordinator – Kenora District Services Board (kdsb.0n.ca)

Situated along the Trans-Canada Highway between the neighbouring city centres of Winnipeg and Thunder Bay, the District of Kenora is comprised of several communities in Northwestern Ontario, offering an experience in nature like no other. With its main administration office in Dryden and other office locations and ambulance bases across the District, the Kenora District Services Board (KDSB) is the integrated service delivery agency dedicated to improving everyday lives through early learning and care, housing, paramedic, and social services.

Through our continued growth, we are currently seeking to hire a Temporary, Full-Time Project Coordinator to join our Infrastructure team. The location is open to the Kenora District. Our employees enjoy a healthy work environment, development opportunities, and the opportunity to make a difference in the lives of others.

This temporary position will be for three (3) years from the date of employment.

The Project Coordinator will report to the Project Manager and provide full project management services to support KDSB in delivering successful project outcomes.

KEY RESPONSIBILITIES INCLUDE:

• Aid in the procurement of construction-related services for assigned projects. This includes preparing drawings, specifications, requests for tender and proposal documents, and addenda. Issue calls for bids/proposals, evaluate bid/proposal submissions, and make recommendations for contract award.
• Monitor projects to completion and prepare reports and logs in a timely manner. This will include performing routine site visits, contract administration duties, completing site visits and occurrence reports and logs (internal and external), completing inspections to ensure contract compliance and quality assurance, and other duties relating to new and ongoing construction projects.
• Participate in the design process and review drawings against program. Liaise with project partners, architects, engineers, funding agencies, and other project proponents. Prepare project estimates, perform technical reviews, and provide input, comment or recommendation on design, specifications, assessments, studies, plans/drawings, materials, proposals, tenders, agreements, and reports.
• Aid in the fit-out process of new facilities and the turnover phase of construction and ensure a smooth transition from the project team to the building operations and maintenance (O&M) team.
• Completing AutoCAD sketches and drawings to assist KDSB in its project planning, procurement, fire safety plans, and operational and capital needs.
• Create, coordinate and issue effective meeting minutes and other documentation for site progress meetings and coordination meetings.
• Perform other duties as assigned from time to time, including technical support to KDSB’s Facilities Maintenance and Building Renewal staff.

SUCCESSFUL CANDIDATES WILL HAVE:

• Training in computer-aided drafting, preferably with working knowledge of Autodesk AutoCAD.
• Knowledge of construction project delivery methods, including Construction Manager at Risk (CMAR), Design-Bid-Build (DBB), Design-Build (DB) and Integrated Project Delivery (IPD).
• The ability to read, review and interpret technical documents and drawings including but not limited to architectural and engineering drawings related to construction projects and “as-built” plans.
• Knowledge and training in the theory of building science, design of buildings, construction methods, and energy efficiency.
• Knowledge of the public tendering process and Canadian construction law.
• Knowledge and understanding of the Occupational Health and Safety Act and the Ontario Building, Fire and Electrical Safety Codes as they relate to KDSB’s assets.
• General knowledge of municipal by-law requirements as they relate to zoning and development.
• Strong organizational skills, initiative and ability to perform tasks without close supervision. Ability to carry out assigned projects to their completion, ability to work under pressure and/or with frequent interruptions.
• Strong communication and interpersonal skills in dealing effectively with management staff, employees, Board members, the public, government, and community agencies, including an appreciation of the need for confidentiality, tact and discretion.

QUALIFICATIONS WILL INCLUDE:

• Successful completion of a post-secondary Diploma or Degree in Engineering, Engineering Technology, Architecture, Architectural Technology, Construction Management, or related field of study.
• Three (3) years’ experience in project coordination or management.
• Well-developed computer application skills – including advanced applications for AutoCAD, Asset Management Software, Excel and MS Project, and related Financial Software.
• A valid Class ‘G’ Ontario driver’s license and access to a reliable vehicle for travel.
• A satisfactory Criminal Record & Judicial Matters Check.

Along with an excellent benefits package and optional participation in the OMERS pension plan, we offer a salary ranging from $74,905.69 to $85,956.00 per annum (2024 rate, subject to change).

Interested applicants are invited to submit a cover letter and resume by email, referencing the competition number in the subject line, to the:

Human Resources Department
Kenora District Services Board
Email: hr@kdsb.on.ca

This posting will remain open until filled.

While all responses are appreciated, only those applicants selected for an interview will be contacted.

Confidential information provided by applicants will be used for the purpose of this competition only and will be protected in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

The KDSB will make accommodations available wherever possible to applicants with disabilities upon request during the recruitment process. The KDSB is an equal opportunity employer.