Technical Document Control Specialist

Vianode is an advanced battery materials company providing sustainable anode graphite solutions for the battery and EV value chains in North America and Europe. Vianode’s breakthrough solution enables tailored high-performance synthetic anode graphite and a holistic sustainability offering including a 90% reduction in CO2 footprint. The company is currently preparing to start its first full-scale plant at Herøya, Norway, before executing its multi-billion dollar phased investment program for large-scale plants in North America and Europe. The long-term ambition is to supply advanced battery materials to 3 million EVs per year by 2030. Vianode is owned by the world-leading industrial and financial companies Hydro and Altor.

About the Position: We are seeking a skilled Technical Document Control Specialist to join our team. You will work closely with the Owner’s Team and external contractors during the FEED phase, ensuring the accuracy and organization of project documentation. Key responsibilities include managing document workflows, maintaining records, and liaising with third-party suppliers, as follows:

Responsibilities

• Oversee the seamless execution of Document Control operations throughout the project’s lifecycle.
• Establish Document Control requirements at project initiation, including setting specifications, processes, and deploying necessary tools and infrastructure.
• Manage and configure EDMS (electronic document management system) settings and permissions.
• Maintain master document registry (MDR) and distribution lists.
• Address project needs, generate reports, and resolve issues.
• Handle daily Document Control tasks such as preparing external mandates, logging and distributing documents, and conducting client turnovers.
• Ensure adherence to workflows, procedures, distribution lists, and quality assurance standards, maintaining data integrity and attribute quality.
• Train and support the project team, engineering team, external suppliers, partners, and clients in using document management systems.
• Assist the project team with additional tasks as needed, including list creation, printing, and formatting.
• Assist with establishing interfaces (procedures/methods) between external EDMS and ours.

Quality Control and Verification

• Act as the company’s liaison with the study contractor and any other relevant third-party suppliers within the document control discipline.
• Verify that all documentation aligns with project specifications, safety standards, and industry best practices.
• Ensure quality control of the study contractor’s documentation.
• Conduct thorough quality control checks on all project documents, ensuring compliance with project requirements.

Required Qualifications:

• At least 5 years of relevant experience or equivalent education and experience.
• Advanced computer skills, especially in Excel (handling large lists, V-Lookup, Pivot Tables, charts, macros) and Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio, Power BI).
• Skilled in data preparation and graphical report creation.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational and priority management skills.
• Strong leadership, initiative, and problem-solving abilities.

Location: This position is based in Ontario, Canada.

At Vianode, we believe in “The power of we.” The Vianode way is collaboration on every level. Together, we unleash a force greater than the sum of each one of us, and we acknowledge every individual effort in our shared accomplishments.

You are a great fit for our team if you:

• Take charge and enjoy being part of a fast-growing, agile, pioneering company that depends on personal initiative, responsibility, and drive.
• Like to challenge the status quo by being courageous and committed.
• Want to keep learning, personally and professionally, and continuously pursue opportunities to develop and improve.

Why Join Vianode?

Join us on our mission to deliver the most efficient solutions to reduce battery industry emissions. Together, we're pioneering anode graphite technology for a carbon-neutral society, paving the way for the green transition and a more sustainable future.

Apply today!

Vianode is an equal opportunity employer, committed to creating a diverse and inclusive work environment. We look forward to welcoming candidates who share our vision for a sustainable future.