Technical Administrative Assistant

Position Purpose

About the Opportunity:

Shell Canada is looking for a Technical Administrative Assistant, also referred to internally as a Maintenance, Turnaround & Construction (MTAC) Technical Analyst & Admin, to join their Shell Scotford Refinery team.

This team member is responsible for providing effective, efficient, and proactive administrative support to the MTAC Leadership Team, as well as performing entry validation in Electronic Payment Systems (TRACK analyst) duties such as data audits, overrides, and handling exceptions.

Accountabilities:

• Assist with organizing and preparing for Leadership Team meetings as needed.
• Perform Track (contractor time and payment tool) Administrator duties such as data audits, overrides, exceptions, non-bill approvals; likely that this Track support may make up a dedicated portion of this role.
• Coordinate, participate in, and document in-person or virtual meetings or events throughout the department.
• Develop and send out approved communications on behalf of MTAC Department Manager and/or MTAC Leadership Team.
• Prepare reports, documents, spreadsheets, PowerPoint presentations, and other materials; compile research; and provide supporting documentation.
• Collate, monitor/track actions, coordinate or route/delegate business tasks/actions to respective parties on behalf of MTAC Managers.
• Manage and support document distribution along with other administrative duties and responsibilities.
• Assist with various projects, tactics, and/or initiatives as needed.
• Perform basic data entry and/or documentation updates as needed.
• Provide documentation and record management support if required.
• Execute ad-hoc administrative requests from MTAC Leadership Team.
• Receive and follow up on general MTAC inquiries.
• Welcome and accompany visitors as needed, ensuring compliance with HSSE policies.
• Manage email and calendar for the MTAC Leadership Team upon request.

Skills & Requirements:

• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer.
• Diploma or certification in Business or Office administration is desirable.
• Minimum 3 years’ experience as an Administrative Assistant in a business environment required.
• Familiarity with Electronic Payment System (TRACK Systems).
• Previous experience supporting management level positions would be an asset.
• Proficient in MS Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams, with a strong desire and capability to quickly master other IT.

If you don’t see yourself fully reflected in every job requirement listed in the posting above, we still encourage you to reach out and apply. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, orientations, and life experiences to apply.