Supplier Compliance Associate

Job Posting

RDJ Bakeries is a well-established leader in the cracker manufacturing industry, recognized across Canada and globally for our exceptional quality products. Our diverse team reflects our commitment to fostering an inclusive workplace where every voice is valued, and our shared passion for excellence and innovation drives everything we do—from our state-of-the-art production processes to our collaborative culture.

Apply now to the Supplier Compliance Associate position on our growing Regulatory & Compliance team and be a part of our exciting journey!

Job Purpose

Responsible for maintaining all compliance-related documentation between the company and its suppliers. This role will ensure that all supplier documents, certifications, and contracts meet internal standards, legal requirements, and industry regulations. Consistent execution of technical documents for both internal and external customers.

Duties and Responsibilities

• Maintain accurate and up-to-date records of supplier compliance documentation, including certifications, audit reports, and regulatory and compliance filings.
• Review and verify supplier documentation with company policies, industry standards, and regulatory requirements.
• Assure adherence to audit for suppliers and maintenance of the approved supplier list.
• Accurately input and update supplier compliance data in the document management system Ourrecord and ERP system.
• Assist with onboarding of new suppliers and organizing required compliance documentation for raw materials.
• Evaluate potential new sources of supply and select appropriate suppliers based on supplier assessment, quality performance, risk profile, and business or customer requirements.
• Support internal and external audits by ensuring all required documentation is organized and readily available. Respond to requests for supplier compliance information during audits.
• Collaborate with Quality and Supply Chain departments to ensure supplier documentation meets compliance standards and timelines.
• Follow up with suppliers to ensure timely receipt of updated or missing documentation, to ensure compliance with the latest BRC guidelines.
• Assure execution of the supplier-initiated change process is timely for processing of change impacts and coordination with internal related stakeholders to manage any changes impacts.
• Prepare and maintain regular compliance reports to monitor the supplier documentation and ensure OurRecords are up to date.
• Perform other assigned duties.
• Follow Health and Safety rules and regulations.
• Must follow Good Manufacturing Practices, Food Safety, and Food Defense guidelines.
• Comply with all Company policies and procedures.

Qualifications

• Enrolled in Bachelor’s or Master’s degree in food science, chemistry, biology, regulatory, or other quantitative discipline.
• At least two (2) years of experience in documentation management, supplier compliance, or a related role. Experience in food & beverage industry, supply chain, or quality assurance is preferred.
• Hands-on experience working in a GMP environment.
• Familiarity with raw materials specification and experience on BRC guidelines regarding raw materials compliance.
• Work effectively with cross-functional teams to ensure compliance goals are met.
• Ability to utilize Microsoft Office applications for support, reporting, and documentation.
• Prioritize tasks to meet deadlines and compliance timelines.
• Ability to work around problems and come up with creative solutions.
• Orientation towards a continuous improvement culture.
• Ability to work in a fast-paced environment.

Working Conditions

• Always work indoors.
• Compliant with ventilation, cleanliness, space, lighting, and temperature.

Physical Requirements

• Sitting involved.
• May repeat the same movement.
• Typing involved.

What’s in it for you?

At RDJ Bakeries, we truly care about our employees and are committed to their well-being and growth. Our comprehensive benefits package includes:

• Prescription/Drug Coverage
• Extended Health Coverage
• Dental Coverage
• Vision Coverage
• AD&D Insurance

Additional perks to support your work-life balance and personal development:

• Work Life Balance
• PTO to Commemorate Your Work Anniversary
• Employee Engagement Events
• Recognition Programs & Employee Awards
• Bi-Weekly Pay Structure
• Annual Safety Boot Allowance
• Free ESL Classes
• Onsite Gym

And Much More!

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.

We are an equal opportunity employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), RDJ Bakeries LTD will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If you require disability-related accommodations, please inform the Human Resources (HR) staff. All personal information is collected under the authority of the Personal Information Protection and Electronics Document Act.

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