Supervisor, Accounts Payable

Who we are

Vantage Group is a global leader in airport and transportation investment, development, management, and advisory services. Since 1994, Vantage's corporate and network-wide team has managed an award-winning portfolio, building strong partnerships that integrate global expertise and local know-how to solve complex transportation challenges at every network location. Over three decades, Vantage has built a track record of creating customized solutions to transform airports and transportation centers that benefit the passengers, stakeholders, and communities they serve. Vantage is a wholly owned strategic platform of Investcorp Corsair Infrastructure Partners for capital deployment in the airport and transportation sectors.

Notable projects include the award-winning new $5.1B LaGuardia Terminal B in New York, named the 2022 World's Best New Airport Terminal by Skytrax, and the $4.2B development of a new international Terminal 6 at John F. Kennedy International Airport, now underway. Elsewhere, Vantage leads major concessions redevelopment projects at Chicago Midway International Airport, Kansas City International Airport's new terminal, and Philadelphia's historic William H. Gray III 30th Street Station.

The role

The Accounts Payable Supervisor is responsible for the daily accounts payable (AP) operations, ensuring accurate and timely processing of invoices, payments, and account reconciliations. This role involves supervising daily AP operations, managing vendor and customer set-up, and maintaining efficient AP processes aligned with company policies. The AP Supervisor is also responsible for issue resolution, process improvements, and supporting the department's financial goals through reporting and reconciliation efforts.

Key responsibilities

Accounts Payable Management

• Oversee the processing and recording of invoices, including those for assigned entities and Corporate Traveler, ensuring timely and accurate transaction recording.
• Coordinate payment scheduling and release with the AP/AR Manager as required.
• Supervise day-to-day AP operations to maintain compliance with company policies and ensure financial records' accuracy.
• Monitor vendor account details for unapplied payments, aged payables, and irregularities, taking corrective action as necessary.

Vendor and Customer Set-Up and Maintenance

• Create and maintain new vendor and customer accounts in the ERP system (MS Dynamics D365), ensuring alignment with vendor and customer set-up policies.
• Oversee bank information setup for vendors and customers in both D365 and relevant bank platforms, adhering to company protocols.

Reconciliation and Reporting

• Conduct monthly and quarterly reconciliations of accounts payable, analyzing data for trends and identifying areas for improvement.
• Report key AP metrics to the AP/AR Manager to aid in financial forecasting and strategic planning.
• Support month-end and year-end close processes, including preparing working papers and account reconciliations.

Review and Approval

• Review and approve AP Associate invoice entries, ensuring accuracy and compliance with company policies.
• Manage and monitor the MS Dynamics D365 Purchase Invoice Approval (PIA) workflow to guarantee proper routing and approval of invoices.

Issue Resolution and Vendor Relations

• Act as a primary point of escalation for AP-related vendor inquiries, providing timely and professional responses.
• Resolve vendor issues related to billing discrepancies, payment delays, and other account concerns.

Process Improvement and System Support

• Support the development and implementation of new systems, process improvements, and procedural changes to increase AP efficiency and accuracy.
• Collaborate with Finance team members to maintain the completeness and accuracy of financial records.

Other Duties

• Perform additional responsibilities related to accounts payable as assigned, adapting to the department's evolving needs.

About you

• Degree in Accounting, Finance, or a related field preferred.
• Minimum of 5 years in Accounts Payable, with at least 2 years in a supervisory or leadership role.
• Proficiency in Microsoft Office, especially Excel; experience with ERP systems, particularly MS Dynamics D365.
• Familiarity with high-volume processing environments and strong understanding of AP best practices.
• Strong attention to detail and commitment to maintaining accuracy.
• Exceptional organizational and time management skills with the ability to meet deadlines.
• Excellent customer service and communication skills, both written and verbal.
• Strong analytical and problem-solving abilities.
• Ability to work effectively in a collaborative team setting and independently.

What we offer

In addition to a competitive compensation and benefits package, career progression, and access to a global team of talented professionals, we are growing and offer boundless opportunities to make your mark. If you share our sense of adventure, come, and join us for the journey. The salary range for this position is $60,000 - $80,000.