Summer Club Lead Administrator (4-month contract)

Summer Club Lead Administrator (4-month contract)

WHO WE ARE
One of the world’s leading museums of natural history and world cultures, ROM is transforming the way in which it works with the public, connects with the community, and addresses the needs of an ever-changing world. Building on its internationally respected collections, exhibitions and research, ROM seeks to foster a lifelong interest in art, nature, and culture within its audience, providing opportunities to experience and learn in new, participative ways that connect families to their world and to each other.

For over 80 years, ROM Summer Club has been one of Toronto's most creative, exciting, and diverse summer day camps. Summer Club offers an exciting array of hands-on, experiential, and engaging groups inspired by the collections and research of our world-class museum.


WHO WE NEED
ROM’s Learning & Programs team is seeking an energetic and detail-oriented Lead Administrator to support the ROM Summer Club—one of Toronto’s most beloved summer day camps. For over 80 years, Summer Club has delivered hands-on, experiential programs inspired by ROM’s collections in art, culture, and nature. As Lead Administrator, you’ll play a key operational role, ensuring smooth day-to-day camp coordination, exceptional caregiver communication, and safe, organized program delivery.


HOW YOU WILL MAKE AN IMPACT

• Support the daily operations of the camp, including managing schedules, supervising routines, and coordinating lunch and break supervision.
• Maintain and track the program budget, ensuring responsible and accurate financial administration.
• Oversee inventory, acquire supplies, and ensure materials meet health and safety standards.
• Manage staff schedules and assist with payroll administration.
• Lead and supervise assistant staff, lead assistants, and volunteers to ensure program quality and consistency.
• Act as the main point of contact for caregivers, providing timely and professional communication.
• Oversee and ensure accuracy in incident reporting, first aid documentation, and safety protocols.
• Maintain cleanliness and preparedness of ROMKids spaces, labs, and galleries.
• Support additional administrative and operational needs, such as registration logistics, pre-care/extended care, and material distribution.

WHAT YOU BRING

• A minimum of three (3) years of experience in educational or camp-based environments.
• Demonstrated leadership skills, with the ability to supervise a team and ensure alignment with programming goals.
• Exceptional organizational and time management abilities.
• Proven customer service and interpersonal communication skills.
• Strong conflict resolution skills and a solutions-oriented mindset.
• Capacity to perform moderate to heavy physical tasks.
• Intermediate computer literacy and well-developed administrative capabilities.
• First Aid/CPR certification is an asset.

SALARY & TERMS OF EMPLOYMENT

• START DATE: May 3, 2025
• END DATE: September 19, 2025
• OPEN DATE: April 4, 2025
• CLOSE DATE: Open until filled
• STATUS: Part-time Contract
• EMPLOYEE GROUP: Non-Union
• HOURLY RATE: $22.00
• SCHEDULE: Up to 24 hours weekly
• LOCATION (onsite): Toronto, ON

APPLICATION REQUIREMENTS
Please submit your application as one (1) PDF document that includes both your cover letter and résumé. In your cover letter, indicate your work availability and confirm your ability to attend mandatory orientation sessions starting on May 3.Finally, each applicant must be prepared to provide a Vulnerable Sector Screening specific to individuals who work with children or vulnerable persons.

Priority will be given to qualified internal and returning applicants.


COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY
At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at careers@rom.on.ca for assistance.

Apply today and help us create a collaborative, diverse, inclusive, and equitable space where creativity and learning flourish.