Staffing Support Worker - Temporary Part-Time - Pioneer Ridge

POSITION SUMMARY: Under the direct supervision of the Director of Nursing, provides administrative, clerical, and scheduling support for the Divisional sections and assists with the time management and hiring processes.

MAJOR RESPONSIBILITIES:

• Ensures staffing requirements for all Pioneer Ridge sections are met to comply with operational needs and as directed by supervisors.
• Schedules staff, maintains a master schedule, ensures staff replacement, and coordinates the vacation selection process, while following applicable collective agreement and Employment Standards Act requirements.
• Maintains and archives relevant scheduling data, and time sheets as per Corporate policies.
• Assists in scheduling educational sessions and orientation for all Pioneer Ridge staff as required.
• Assists in the filling of vacancies and empty rotations in collaboration with Supervisors, payroll and Administrative Assistants.
• Assists in the creation of new schedules, as required.
• Participates in quality improvement initiatives related to staffing and scheduling software.
• Performs such other related duties as may be assigned.

QUALIFICATIONS:

Education/Experience:

• Secondary school graduation together with a minimum of three years’ scheduling experience, preferably in a large institutional setting.

Skills/Abilities:

• An understanding of the needs of the long-term care sector related to staffing and an ability to deal with staff.
• Ability to communicate effectively and concisely, both orally and in writing.
• Ability to comprehend and apply rules and guidelines related to scheduling.
• Ability to establish and maintain effective working relations with superiors, co-workers, staff, and the public.
• Ability to work independently and as a member of a team.
• Self-starter with proven organizational and analytical skills.
• Independent judgment when dealing with confidential or sensitive issues.
• Proficient in the use of a computer and related word processing and spreadsheet software.
• Competent within the meaning of the Occupational Health and Safety Act.

CONDITIONS OF EMPLOYMENT:

• Must undergo a successful Police Vulnerable Sector Check (PVSC).
• Must provide proof of full COVID-19 vaccination at point of conditional offer.
• Prior to commencing employment, will be required to review and attest/affirm to all Pioneer Ridge Staff Immunization Policies.
• Must have successfully undergone a "two step" tuberculosis skin test within the 12 months prior to employment.
• Must sign and abide by Employee Confidentiality Statement.
• Prior to commencing employment, must undergo a successful Offence & Professional Misconduct Declaration Process.
• Must successfully complete all mandatory training as required by the Corporation on an annual basis.

General Information: As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.

ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866.