Staffing Coordinator PICU, Respiratory and Transport Team

Company: IWK Health
Req ID: 198383
Department/Program: Pediatric Critical Care, Children's Surgical & Critical Care
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $28.804 - $31.7698/hour
Closing Date: 11 March 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs.

Promoting an anti-racist environment and calling out discrimination is important to us. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of Critical Care, the Staffing Coordinator provides administrative coordination, scheduling, payroll, and staffing support to ensure staffing levels and skills mix meet the demands of the clinical service and to ensure staff compensation is appropriate. Duties include, but are not limited to:

1. Ensuring schedules are created and posted in accordance with the relative Collective Agreements;
2. Preparing master rotations and one-time schedules maintaining a proper mix of classifications;
3. Preparing duty lists as needed and monitoring utilization of benefit banks;
4. Monitoring utilization of casual staff;
5. Filling relief assignments according to the collective agreement and accepted practices;
6. Informing Manager of staffing challenges and time available in employee entitlement banks;
7. Ensuring compensation is paid in accordance with the collective agreement;
8. Entering adjustments to the schedule, premiums, time cards, and ensuring benefit hours are taken appropriately;
9. Ensuring payroll and time entries are accurately reported with appropriate documentation.

Hours of Work

Monday – Friday; 0800-1600

Your Qualifications

• Minimum High School Diploma or GED required.
• Graduate of a recognized office administration program required. A combination of equivalent education and experience may be considered.
• Minimum of two (2) years related experience required; four (4) years in a health care setting preferred.
• Previous experience in payroll entry preferred; experience in SAP an asset.
• Keyboarding and data entry skills of a minimum of 40 wpm are required. Testing will be conducted on short-listed candidates and results will be factored into the candidate’s overall suitability for this position.
• Advanced working knowledge of MS Office Suites and other computer programs/software required.
• Familiarity with relevant collective agreements preferred.
• Strong analytical skills, ability to quickly assess situations and to make decisions using sound judgment required.
• High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
• Excellent multitasking, organizational, and prioritization skills required.
• Demonstrated ability to work in an interprofessional care team environment, and to work independently and/or with minimal supervision required.
• Demonstrated strong interpersonal communication and collaboration skills required.
• Flexibility to meet workload demands required.
• Demonstrated commitment to patient and family-centred care required.
• Knowledge of Meditech preferred.
• Working knowledge of medical terminology is an asset.
• Competencies in other languages are considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.