Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our Global Services - Talent Acquisition Team. This position is located in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

We are seeking a highly organized and proactive Sr. Administrative Assistant to provide support for four Senior Talent Acquisition Directors in Global Services-Talent Acquisition and their respective global teams. This position includes administrative duties and projects, requiring taking initiative and using sound judgment and discretion, independent assessment, and resolution of complex situations.

Key Responsibilities:

• Provide general administrative support for four Sr. Directors.
• Complex calendar coordination, including scheduling and arranging meetings with internal and external partners.
• International and domestic travel arrangements and meeting coordination.
• Process complex expense reports.
• Maintain the organization’s Outlook Distribution Lists.
• Communicate with internal/external partners at all levels of the organization.
• Partner closely with leadership to schedule and arrange team meetings (virtual and in person). Provide logistical support including technology, meals, room setup, agendas, meeting material/presentation portfolio, and provide onsite meeting support as needed.
• Support town halls or large group forums.
• Process international and domestic travel through Concur / AMEX Business Travel, prepare passport visa applications/renewals as necessary.
• Maintain team distribution lists.
• Provide guidance on administrative tasks for the global department as needed.
• Purchase order processing for the Directors and their respective organization as requested.
• The Sr. Admin Assistant may provide back-up support for the Executive Assistant to the Vice President of Talent Acquisition.

Education:

• A High School diploma required; associate or bachelor’s degree preferred.

Experience and Skills:

• A minimum of 6 or more years of advanced administrative experience or comparable business experience.
• Experience supporting multiple Senior Director’s or above.
• Ability to anticipate executive needs and collect or prepare information for executive review/action; strong organizational skills and attention to detail.
• Ability to prioritize, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and constantly evolving environment.
• Strong leadership, collaboration, and critical thinking skills are required.
• Demonstrates efficiency and comfort in a fast-paced environment.
• Experience coordinating meetings across multiple time zones.
• Prior experience in a global role is highly preferred.
• Working knowledge of remote business technologies (Zoom, MS Teams).

Other:

• Proficient with the use of current technology platforms, including MS Office Suite, One Drive, PollsEV, Teams, Zoom, SharePoint, Concur Travel & Expense, Ask GS, Workday, Our Source, e-Marketplace.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is: $51,000 to $80,000 | This position is overtime eligible.