Spirit of Math Schools Campus Operations Standards and Systems Manager

Spirit of Math Schools Campus Operations Standards and Systems Manager

Job Description

Posted Wednesday, July 10, 2024 at 4:00 AM

About Spirit of Math:

With over 30 years of success, Spirit of Math is an innovative leader in after-school mathematics education for high-performing students. Located at more than 40 campuses across Canada, Spirit of Math is changing the equation for inquisitive minds around the world.

Role Description:

The Manager, Campus Operations Standards and Systems, is the top leadership position for the Campus Operations Standards and Systems (COSS) Department. This position will report directly to the Vice President (VP) of Campus Operations. This position has full accountability for documenting, organizing, communicating, and training of ongoing campus education and business systems, including Spirit of Math, Spirit of English, and Spirit of Technology online and in-person campus operations. This includes but is not limited to the maintenance of the operations manual, curriculum edits and development for existing curricula, campus talent training, setting up systems for auditing and delivering the audits and inspections, setting KPIs for business success metrics, and any other necessary tasks required to ensure the quality and standards are met for all of the campus education systems for the campuses.

Personal Qualities:

This person has a passion for continuous learning and helping others develop. They are proactive with an ability to follow through with a keen attention to detail. They are global thinkers who find and identify what is needed. They are highly professional in all aspects of their behaviour and act as a role model for others in the organization. This person values working as a member of a team and understands the role that the Campus Operations Standards and Systems Department plays throughout the organization. They should be able to balance multiple, interdependent priorities and are very confident, perceptive, flexible, and take initiative.

Decision-Making Ability:

The Campus Operations Standards and Systems Manager should have the capacity to achieve objectives that could take up to 3 years to execute.

Work Values:

This individual should value:

• Managing people and relationships
• Leadership and initiative
• Efficiency and organization
• Systems, policies, and procedures
• Influencing through numbers, language & ideas
• Quantitative and qualitative analysis
• Educational use of technology
• High standards and quality

The Releasing the Genius environment is one in which everyone acknowledges that they are continuously learning. This person must want to keep learning.

Skilled Knowledge & Experience:

This individual has a minimum of 3 years of experience within Spirit of Math, or 5 years of experience in a similar role externally. This role requires someone who is aware of trends of thought in the larger education community, specifically within gifted education, and has the skills to create business processes and systems needed to scale a company. This person should be able to apply this knowledge while conducting audits, providing feedback, and/or creating systems and policies. This role requires exceptional interpersonal and relationship management skills. Comfort and confidence with technology and software, specifically knowledge of learning management systems and registration systems, is essential. They should also have experience using Microsoft Office Suites and be familiar with, or willing to learn, the Adobe Creative Suite (particularly Adobe InDesign). This individual is comfortable using Microsoft SharePoint and should be willing to learn and expand on their knowledge within SharePoint and other online systems.

Education:

The minimum level of education that is required is a B.A. (or equivalent) or B.Ed. (or equivalent).

Accountabilities:

This role reports to the VP, Campus Operations and is accountable for:

• Ensuring the success and maintaining standards for content that is created, delivered, and maintained by the Campus Operations Standards and Systems Department
• Assisting team members appropriately with all client and user concerns, as needed
• Ensuring timely completion of Key Performance Indicators (KPIs) as determined on their job scorecard
• Creating, tracking, and documenting team members’ KPIs, goals, and deadlines
• Analyzing, confirming accuracy, and ensuring proper storage of all collected data (for example, but not limited to, student scores, feedback surveys, etc.)
• Initiating, coordinating, creating, reviewing, updating, and implementing all operational systems and/or procedures related to all projects within their department

Authorities:

The individual in this role has the following authorities:

• Monitor and approve budget spending for the Campus Operations Standards and Systems department
• Hiring, managing, appraising, coaching, and deselecting all roles reporting to this role
• Provide appropriate feedback to all campus staff personnel, as needed
• Review and approve all content created within this department while maintaining high standards
• Create and assign employees to courses in Brightspace and Teams as needed

Responsibilities:

This role reports to the VP, Campus Operations and is responsible for:

• Budgeting process and approvals for the innovations department.
• Ensuring and maintaining brand consistency and quality of all tasks that the COSS department owns and/or has created (i.e., online courses, manuals, booklets, videos, etc.)
• Organizing, planning, updating, and running training and information sessions related to all operational and educational processes created or maintained by the COSS department
• Overseeing fulfillment to ensure all materials for distribution are properly updated online and available to order
• Creating and/or reviewing education-specific copyright for marketing communication content
• Running professional development sessions for COSS team members
• Initiating, coordinating, and supervising projects within the COSS department
• Editing, maintaining, documenting, and communicating changes made to the Operations Manual company-wide.
• Ensuring all campus employees have the minimum relevant training and skill sets required for their roles.
• Ensuring systems are understood and properly implemented through audits and training.
• Planning and conducting campus audits and inspections accurately and presenting all results to the appropriate personnel in a timely manner
• Analyzing and storing confidentially all audit and inspection results
• Traveling to different campuses as required
• Assisting with the creation of training programs to develop additional skill sets for current employees, such as leadership skills, etc.
• Being fully knowledgeable on all systems and processes used.