special events planner

Overview

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year.

Experience: 1 to less than 7 months.

On site: Work must be completed at the physical location. There is no option to work remotely.

Internship: This position is a paid internship that encourages on-the-job learning and skill development. It is aimed at any candidate who wishes to acquire work experience or explore a career.

Work setting:

1. Relocation costs not covered by employer
2. Arts and culture

Number of participants: Up to 10 participants.

Responsibilities

Tasks:

1. Develop and monitor emergency security plans
2. Inspect and select sites
3. Develop media strategies and public relations activities
4. Develop sponsorship, partnership or fundraising programs
5. Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
6. Arrange for production or purchase of promotional products
7. Assist in budget preparation
8. Co-ordinate and monitor conference and meeting activities and attend to related details
9. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
10. Implement registration systems
11. Implement social programs, food and beverage, transportation, and other services
12. Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
13. Plan and arrange for accommodation and transportation services
14. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
15. Research and design special events programs
16. Manage Event Logistics

Supervision: Working groups.

Experience and specialization

Computer and technology knowledge:

1. Google Docs
2. Microsoft Publisher
3. MS Excel
4. MS Office
5. MS Outlook
6. MS PowerPoint
7. MS Word
8. MS Windows

Area of work experience:

1. Business
2. Conference and meeting planning companies
3. Convention centre
4. Hotel, motel, resort
5. Professional association or organization
6. Sports and entertainment facilities
7. Tourism associations

Additional information:

Security and safety: Criminal record check.

Transportation/travel information:

1. Valid driver's licence
2. Own transportation

Work conditions and physical capabilities:

1. Attention to detail
2. Work under pressure
3. Tight deadlines
4. Fast-paced environment
5. Overtime required

Own tools/equipment: Cellular phone.

Personal suitability:

1. Accurate
2. Client focus
3. Efficient interpersonal skills
4. Excellent oral communication
5. Excellent written communication
6. Flexibility
7. Initiative
8. Organized
9. Team player
10. Time management
11. Resourcefulness
12. Ability to multitask