SERVICE AREA BUYER

• Job ID: 54039
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management
• Work Location: Metro Hall - 55 John Street
• Job Type & Duration: Full-time, Permanent Vacancy
• Hourly Rate and Wage Grade: $39.14 - $42.88 (2024 Wage Rate)
• Shift Information: 35 hours per week, Monday to Friday
• Affiliation: L79 full-time
• Number of Positions Open: 2
• Posting Period: 31-MAR-2025 to 14-APR-2025

Major Responsibilities:

• Prepares and edits purchase requisitions/contract release orders (CRO) where required to support service area clients.
• Prepares product specifications descriptions/scope of work.
• Issues competitive requests for quotations and works service area within approved limits and develops specifications for same where required.
• Confers with suppliers regarding delivery, quality, etc., to ensure that service area and specification requirements are met.
• Operates the City's automated purchasing system to process purchasing requirements (e.g. service area purchase orders, Contract Release Orders and purchase requisitions) and to update and retrieve purchasing information.
• Operates the service area's purchasing system in MS Access for the processing of quotation requests and proposal calls and to track the status of requests to purchase.
• Assists service area clients in developing their purchasing budget and annual purchasing plans.
• Participates in the supplier evaluation/performance process and conducts follow up.
• Represents the Service Area and provides advice, training and a coordination role to divisions and clients regarding purchasing and materials management matters, including any automated systems, purchasing policies & procedures, contract administration, contract management office, Inc. RFP, LVQ, RFQ, RFI and DPO etc.
• Investigates complaints and resolves disputes between suppliers and customers.
• Provides support to staff within the section as necessary and as directed.
• Prepares summaries of quotations, and arrange for samples and testing of products.
• Participates on committees related to Service Area purchasing.
• Prepares service area purchase orders and related documentation from competitive quotation process.
• Prepares correspondence and administrative reports using word processing and spreadsheet software.

Key Qualifications:

• A certificate from a recognized Purchasing program such as Certified Professional Public Buyer (CPPB), Ontario Broader Public Association (OBPA) or the equivalent combination of education and/or experience.
• Considerable experience sourcing and purchasing goods and services, preferably in a municipal environment.
• Considerable experience issuing, summarizing, and processing competitive requests for quotations, preparing purchase orders, developing product/service specifications and reviewing contracts.
• Experience working with policies and procedures relative to Purchasing, Contract Administration, Contract Management Office, including RFRs, LVQs, RFPs, RFIs and DPOs.
• Experience with Microsoft Office Suite (i.e. Word, Excel, Outlook) and computerized purchasing systems (e.g. SAP - Purchasing module, SAP- Ariba/S-4Hanna).

You must also have:

• Knowledge of the principles, practices, and procedures of procurement.
• Knowledge of various Acts and regulations governing the public purchasing function (e.g., Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.).
• Knowledge of the City's Purchasing By-law, policies and procedures.
• Knowledge of the City's accounting system.
• Highly developed oral and written communication skills, at all organizational levels.
• Highly developed interpersonal skills to work effectively with other staff and members of the public.
• Ability to work independently, as well as part of a team environment.
• Good understanding of customer services and handling of conflict in an effective professional manner.
• Knowledge of Purchase Order Amendment and Option Period Renewal procedures.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES: City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.