SENIOR PROJECT COORDINATOR PF&R & ED&C

• Job Category: Policy, Planning & Research
• Division & Section: Parks, Forestry & Recreation, PFR CPDD Capital Proj Design & Delivery
• Work Location: Various - see below
• Job Type & Duration: Full-time, Permanent and Temporary vacancies
• Hourly Rate and Wage Grade: $53.98 - $59.17, Wage grade 17 (2024 rates)
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open:4
• Posting Period:1-Apr-2025 to 24-Apr-2025
• Location and Shift Information:
  Metro Hall - 55 John Street
  North York Civic Centre - 5100 Yonge Street
  Etobicoke Civic Centre - 399 The West Mall

Job Description:

The Capital Projects Design & Delivery (CPDD) Branch in the Parks and Recreation Division is growing. Are you a highly motivated project management and architecture professional looking to join an organizational culture that emphasizes innovation and collaboration?

The Senior Project Coordinator will be part of a growing team that will provide an organized and consistent approach to delivery of various architectural capital projects. Throughout the delivery of these projects, the Senior Project Coordinator will ensure best practices and procedures are incorporated, and citywide and divisional objectives and policies are met including design excellence, Net-Zero initiatives, and accessibility improvements that drive change and enhance opportunities for the residents of the City.

CPDD is seeking four (4) highly motivated professionals for the position of a Senior Project Coordinator – Architecture.

Major Responsibilities:

• Coordinates a team comprised of client representatives, consultants, contractors, and other intra and interdivisional stakeholders, to implement design and construction projects.
• Provides leadership and expertise in administrative, professional practice and technical matters pertaining to architecture, and open space design.
• Verifies, validates and prepares project scope including confirmation of the program requirements with client and stakeholders.
• Prepares Request for Proposals, Request for Quotations, and Tender Documents for consultant and contractor selection.
• Evaluates proposals and construction tender documents, conducts consultant interviews and makes recommendations for award.
• Prepares reports for consideration by Standing Committees and City Council.
• Facilitates project related meetings and liaises with client representatives, project partners, Advisory Boards, public groups, stakeholders and Councillors.
• Prepares detailed construction budget estimates and monitors expenses against approved budgets.
• Reviews and approves all payments, progress draws, and project related expenditures against budgets.
• Oversees and monitors progress of assigned projects through the project lifecycle.
• Creates, monitors, and ensures adherence to project scopes and schedules.
• Represents the Division in securing approvals from various authorities having jurisdiction.
• Acts as liaison and maintains a close and effective working relationship between clients, consultants, contractors, suppliers, building inspectors.
• Provides all organization and control of all project communications.
• Approves consultant design solutions and directs design process.
• Prepares prequalification documents to ensure that qualified bidders are obtained.
• Develops and maintains accurate project records of development and budget on all assigned projects.
• Prepares detailed and timely reports, records, schedules, monthly status reports.
• Responds to bidder enquiries, prepares addenda, and conducts bidder's site meetings.
• Assists in the resolution of claims and disputes that may arise through the execution of construction activities.
• Gives direction to consultants in the preparation of specifications and tender documents.
• Coordinates all project documentation, including correspondence from architects, landscape architects, engineers, contractors and sub-contractors.
• Monitors conditions of assets for timely repairs and rehabilitation.
• Represents the City and Division at site meetings and on various technical committees.
• Ensures compliance with corporate building and maintenance standards.
• Identifies best practices and opportunities for improvement in service delivery.
• Develops technical and design policies.
• Provides advice, guidance and technical assistance in the development of construction and renovation programs.
• Inspects, monitors and supervises work in progress by contractors and divisional staff.
• Negotiates with community stakeholders, contractors, consultants, other City Divisions, and elected officials.
• Prepares and represents the Corporation at a Court of Discovery and/or Judicial Hearing.
• Monitors all construction projects as they relate to Health and Safety regulations.
• Maintains current knowledge of municipal policies and project management techniques.
• Knowledge and understanding of the Construction Act and other relevant legislation.
• Interviews manufacturers and suppliers, conducts research on new materials, construction techniques and procedures.
• Monitors the performance of architects, consultants, and contractors.
• Reviews and approves preliminary drawings, tender drawings and specifications.
• Reviews, recommends and approves acceptance/changes to working and tender drawings.
• Reviews and approves invoices, change orders and site instructions.
• Represents the City's best interests in the coordination and execution of City Contracts.
• Investigates and recommends action on certificates of payments, change orders and site instructions.
• Liaises with the Legal Division on matters relating to the Construction Lien Act.
• Leads and coordinates project assistants and support staff.
• Plans, attends and presents project related community consultation sessions.
• Conducts regular construction site visits, attends site meetings to monitor construction progress.

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Post-Secondary education in architecture, architectural technology, or an equivalent combination of education and experience.
• A minimum of five (5) years of project management experience in construction projects.
• Extensive experience in construction means and methods, related materials and systems.
• Considerable experience in reading and interpreting technical drawings.
• Excellent communication, presentation and interpersonal skills.

You must also have:

• Eligibility for membership in the Ontario Association of Architects or Professional Engineers Ontario.
• A thorough knowledge of facility energy management, including LEED, Net-zero and Toronto Green Standard.
• Knowledge of the Ontario Building Code, National Fire Code, and other relevant codes and regulations.
• Knowledge and application of the Occupational Health and Safety Act.
• Excellent technical and project management skills.
• Proven ability to communicate complex subject matters effectively.
• Must possess a valid Ontario Driver's License, Class 'G', and have the use of a personal vehicle for site visits.

Hybrid Work Program

The City of Toronto's Workplace Modernization Program is re-imagining how we work in our workplace. Its vision is to provide flexibility to our employees around how we work and where we work. It will also support a better work-life balance, improved job satisfaction and employee engagement.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.