Senior Program Coordinator - Financial & Government Programs (Job Req #2025-024)

Senior Program Coordinator - Financial & Government Programs (Job Req #2025-024) Ottawa Campus, Ottawa, Ontario, Canada Req #2009 Tuesday, November 19, 2024

Why Work at Ross Video? We have a great group of people working together to create and deliver cutting edge products that look amazing and are easy to use. We go all out so that our customers can have the best possible experience and achieve quality results. With a product focus, continual learning, results driven processes, and creative thinking, we constantly strive to improve our solutions and to deliver results. If you've ever watched live television, news, sports, or entertainment, you've seen our products in use. All of the major Hollywood award shows, most professional sports teams, and many of the largest broadcasters in the world use Ross Video technology. Get behind the scenes and learn about what it takes to make live events possible. If that resonates, and you’re someone with integrity, commitment, and a strong drive to deliver great products, we’d love to hear from you.

What the job is all about:

Grant and Funding Management

• Research and identify relevant federal, provincial, and municipal funding opportunities and grants.
• Prepare, submit, and monitor funding applications, ensuring all requirements and deadlines are met.
• Coordinate with internal and external stakeholders to gather information and documentation needed for applications.

Financial Analysis and Reporting

• Manage budgets and track spending related to government-funded projects.
• Prepare financial reports, statements, and documentation for government funding audits.
• Work closely with the finance team to ensure accurate allocation of funds and compliance with financial guidelines.

Program Compliance and Administration

• Ensure all programs adhere to government regulations, guidelines, and reporting requirements.
• Monitor and maintain records of government funding agreements, ensuring timely submission of required documents and adherence to contractual obligations.
• Act as the primary point of contact for government agencies, responding to inquiries and requests.

Intellectual Property Management

• Solicit & facilitate discovery sessions with internal teams to identify the intellectual property developed by the company.
• Facilitate the patent application process between internal inventors and the external patent agency.
• Maintain an internal repository of trade secrets.
• Manage maintenance and renewals of issued patents.

Stakeholder Relations

• Develop and maintain relationships with government agencies, industry associations, and funding bodies.
• Provide updates to internal departments on government program changes, eligibility requirements, and upcoming opportunities.
• Coordinate with project leads and department heads to communicate funding expectations and ensure alignment with program guidelines.

Continuous Improvement

• Stay updated on changes in government programs, funding policies, and best practices.
• Identify and recommend process improvements to streamline application and reporting processes.
• Train and support internal staff on program compliance and reporting requirements as needed.

Who you are:

• Bachelor’s degree in Business, Finance, Accounting, Project Management or related Science / Engineering field.
• Minimum 2-3 years of experience in finance, grants administration, or government program coordination.
• Familiarity with Canadian federal and provincial funding programs, grants, and tax incentives such as SR&ED, SIF, MITACS.
• Advanced skill level with Microsoft Excel and significant experience with the rest of the Microsoft Office Suite.
• Some knowledge of product development lifecycles.
• Fundamental knowledge of financial concepts, analysis skills, and planning / tracking budget performance.
• Experience coordinating cross team analysis and reporting initiatives with fixed deadlines for consolidated output.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Self-driven, self-organizing.
• Curious & tenacious nature.
• Ability to manage multiple concurrent activities that span multiple groups with strong ability to manage multiple projects and deadlines effectively.
• Competent written and oral communication, being able to clearly explain complex concepts in a clear & concise manner that is not overwhelming.
• High level of attention to detail and accuracy.
• Flexibility to adapt to changing government policies and funding programs.

Bonus points if you have the following:

• A professional accounting designation (CPA) is an asset.
• Understanding of compliance requirements and financial reporting standards.
• Some knowledge of accounting for software products, experience working within a software technology firm would be an asset.

Office environment: Our team members are highly encouraged to be in the office approximately 2 days per week to interact with others both on our team and outside of our team.

Equity, Diversity & Inclusion
At Ross, we embrace diversity, and we want you to bring your authentic self to work. We are committed to building a team that includes a variety of backgrounds, perspectives, and skills. Inclusivity drives innovation and creativity, and that’s something we’re passionate about at Ross! We believe everyone should be able to enjoy a rewarding career at Ross, regardless of race, colour, religion, sexual orientation, gender, gender identity or expression, marital status, age, veteran status, physical or mental disability. If a disability means that you need any additional support during the recruitment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.