Senior Operations Coordinator

Our Story:

About You:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 13th year in a row, with a Platinum Club designation!

Overview:

Located in our Vancouver office and reporting to the Director of Operations, this role includes daily administrative support in a fast-paced environment. As a Senior Operations Coordinator, you will provide exceptional support to the office requiring the ability to plan, prioritize and organize responsibilities to meet multiple deadlines.

The ideal candidate will have a minimum of three years’ experience in administration and a diploma/degree relevant to business administration / management.

The base salary is aligned with market data and is estimated between $55,000 to $70,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity.

Responsibilities:

The key responsibilities of a Senior Operations Coordinator include, but are not limited to, the following:

• Manage the common area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Ensure compliance with office / agent licenses and insurance
• Be responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
• Train new hires on office procedures, policies, and general apps
• Onboarding/offboarding of employees
• Act as office IT liaison
• Supervise the maintenance and alteration of office areas, equipment, and common areas, as well as layout, arrangement, and housekeeping of office facilities
• Purchase office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions
• Recognize opportunities for office efficiencies, assist leadership to develop and implement best practices
• Support the team in utilizing Outlook (i.e., scheduling company meetings, conference room meetings, etc.)
• Perform clerical duties to include photocopying, filing, mailing documents, binding presentations, accounts payable and expenses
• Develop and maintain internal and external communications and contact data; regular input of information into the company’s CRM database and/or other systems or files
• Be prompt and consistent with attendance as required by the job
• Assist in planning company events
• Be responsible for other duties and special projects as assigned
• Uphold a strict level of confidentiality
• Coordinate overall administrative activities
• Assist other teams, disciplines, or business units, when required
• Handle such other reasonable duties as the Company may require of you from time to time

Qualifications:

Basic Required Qualifications

• Minimum of three years’ experience in administration and diploma/degree relevant to business administration / management
• Experience in office management an asset
• Real estate experience an asset
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
• Excellent and effective verbal and written communication skills
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
• Ability to maintain discretion regarding personnel and industry-related matters
• Well organized and demonstrate initiative

Work Environment:

The work environment characteristics here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment; temperature controlled

Workplace Type:

On-Site

Our Equal Opportunity Commitment:

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!