Senior Office Manager

As a Senior Office Manager and Administrator at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us, lasting trusted relationships are everything, both with our teams and our clients.

In this role, you will:

• Directly manage and provide guidance to a team of office managers across multiple locations, setting expectations, establishing best practices, and ensuring consistent standards of office operations.
• Conduct regular team meetings, provide mentorship, and support ongoing professional development for office managers to enhance their skills and align their efforts with company goals.
• Coordinate cross-office processes to maintain a cohesive work environment, addressing any operational challenges that arise at each location and implementing solutions promptly.
• Oversee essential administrative duties such as phone coverage, email management, and document preparation across offices, ensuring high-quality and timely responses.
• Support executive and management teams by overseeing confidential documentation, assisting with internal communications, and providing backup for critical administrative functions as needed.
• Generate accurate, complete, and timely invoices using billing software, and coordinate with office managers to ensure financial accuracy at all locations.
• Monitor outstanding invoices and work with finance to ensure timely payments.
• Oversee the planning, coordination, and distribution of annual holiday gifts to clients across the US and Canada, ensuring timely delivery and adherence to budget and company standards.
• Plan and execute company events, including social gatherings in collaboration with the employee resource groups.
• Collaborate with office managers and the bidding team to prepare and format proposals and bid documents, ensuring adherence to company standards.
• Implement a document management system to organize bids, contracts, and related materials across locations for quick and easy access.
• Oversee the procurement of office supplies, equipment, and furniture, managing vendor relationships, and coordinating budgets with office managers to maintain cost-efficiency.
• Ensure that all locations are properly maintained, addressing facility issues, and coordinating repairs with building management and service providers.
• Oversee database and system management across multiple offices, ensuring data accuracy, consistency, and timely reporting.
• Work with IT and office managers to implement new systems or upgrades, streamlining workflows and enhancing data accessibility.
• Coordinate with the HR team on the onboarding process, ensuring new hires receive a consistent orientation and access to resources across all offices.
• Support additional HR initiatives, including employee engagement and cultural development activities at each location.

We would love to hear from you if:

• You have proven experience in senior administrative or office management roles, ideally with 5+ years of experience, including managing a team.
• Have strong organizational and multitasking abilities, with an emphasis on prioritization and attention to detail.
• Are proficient in office management software, billing systems, and database tools, with advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Have excellent interpersonal and communication skills, with the ability to lead and motivate a team.
• Bachelor's degree in business administration, Office Management, or a related field is preferred.

About us

Since 1974, we’ve been providing a construction consultancy service that keeps clients coming back. And for that, we have our people to thank. It takes a special kind of togetherness to create our thriving, authentic culture. We overcome challenges together, delivering better projects and leveraging innovation. We see the potential in our people and we empower them. We’re a business on a journey – an agile business that is proud to be different.

About Corporate Services

An extensive range of corporate services expertise is required for an organisation of our scale and reach to be successful, and we have fantastic teams of professionals across a range of functions such as tax and finance, marketing, operations, and people and organisational development. Whether at the earliest stages of your career, or an experienced professional, we are committed to nurturing, supporting, mentoring, and stretching our people so that you can maximise your potential and meet your career aspirations in your field of expertise.

Our approach to DE&I

At Linesight, we believe that our success is tied to the success of our employees, and we are committed to creating a workplace that is fair, equitable, and inclusive for everyone. We understand that creating an environment where all employees have an equal opportunity to thrive requires a concerted effort across every stage of their time with us, from hiring and onboarding to promotion, career growth, and development.

As part of this commitment, we have implemented a range of policies and initiatives to promote diversity, equity, and inclusion (DE&I). This starts with our attraction pipeline and accessible job descriptions, designed to attract a broad range of candidates, and continuing throughout the employee life cycle with DE&I checks built in at every stage. Fairness, consistency, and transparency are the core principles for all our hiring, salary increase, and promotion decisions with built-in gender pay gap checks. Employee and family-friendly policies also enhance inclusion and equity in our teams.