Senior Logistics Coordinator

A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 420 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.

YOUR TEAM

As a part of our procurement team, you will be working behind the scenes on diverse projects to ensure their optimal presentation. Operating at various stages of the project life cycle, you will offer advice, support, and guidance to creative, technical, and project teams, contributing to the success of our productions.

YOUR MISSION

Under the supervision of the Director of Global Supply & Partnership and the Senior Buyer, you are responsible for managing the logistics operations of Moment Factory. You develop and implement the overall logistics strategy, covering international transportation, the network of logistics partners and suppliers, external warehousing, creating transport budgets, as well as receiving and shipping activities for our Montreal office and internationally. In collaboration with the procurement and production departments, you ensure the preparation of export documents, ensure shipment compliance, manage customs procedures, track shipments, and inform relevant parties of arrivals. Your role also involves supervising warehouse operations.

ROLES AND RESPONSIBILITIES

• International Transport
• Collaborating with the Technical Director, Scenography team, and Procurement department, develop customized logistical strategies for each project or business unit;
• Establishing logistical budgets suited to the types of imports and destinations;
• Coordinate transportation logistics, including air, sea, and road shipments;
• Managing the consolidation of equipment for projects in Montreal and internationally;
• Producing and verifying the compliance of documentation in partnership with the production team;
• Manage global supplier relationships;
• Supervising the logistics team comprising 1 to 2 permanent staff plus temporary labor;

• Domestic Transport
• Oversee and coordinate domestic transportation operations;
• Consolidate equipment in Montreal for export purposes;
• Manage and coordinate transportation between suppliers;
• Ensure prompt delivery of orders for Moment Factory;

• Warehouse Management
• Ensure effective management of Moment Factory's warehouses, both internal and external, on a global scale;
• Manage the reception and dispatch processes at both internal and external warehouses used by Moment Factory's suppliers;
• Coordinate internal and external demonstration activities;
• Oversee inventory control, including the management of packaging materials and warehouse tools;

• Continuous Improvement
• Enhance management, coordination, and tracking tools;
• Participate in reviewing tasks related to logistics, production, and procurement;
• Contribute to post-project analyses conducted by production teams;
• Stay updated on market trends, international news, and key players;
• Implement innovative solutions to optimize the entire logistics process.

YOUR JOURNEY INCLUDES

• A Bachelor's degree in Operations Management and Logistics or any related field;
• Between 3 to 5 years of experience in international transport logistics, with expertise in strategy, coordination, and customs;
• Excellent understanding of documentation and customs processes;
• Proficiency in both French and English, both spoken and written (regular communication with English-speaking clients is required for this role);
• Possession of a valid driver's license;
• Experience in events or audiovisuals is a significant advantage;
• Experience in team management is a significant advantage.

YOUR QUALITIES

• Stress management and ability to handle multiple projects;
• Demonstrated initiative and proactive approach;
• Strong adaptability to dynamic environments;
• Well-organized and meticulous in planning and coordinating operations;
• Ability to negotiate contracts with service providers;
• Skilled in leading and motivating teams;
• Excellent communication skills;
• Comprehensive understanding of international event logistics.

SPECIFIC WORK CONDITIONS

• Occasional non-traditional hours may be required;
• Office attendance is expected 4 days a week;
• Some occasional travel may be necessary.

SOME PERKS THAT COME WITH WORKING AT MF

• Personalized training and skills development plan through the MF School;
• Group insurance benefits for you and your family;
• Wellness account allowing you to claim personal expenses up to $250 per year;
• $110 inspiration account;
• Employee Assistance Program; free, confidential and available 24 hours a day;
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family;
• 5 paid sick days per year;
• Daily meals at a cost of $7, snacks and coffee available at all times;
• MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.)

If you think this position is for you, we invite you to apply now. We will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you!