Senior HR Assistant

For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

This is a hybrid role based in Saskatoon and requires the ability to obtain reliability clearance.

Position Overview

The Senior Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The Senior HR Assistant carries out responsibilities in some or all of the following functional areas: HRIS, processing employment information, maintaining confidential records, responding to inquiries, assisting in informing new employees of human resource policies and programs as needed, reporting and administering benefits.

The Senior Human Resources Assistant helps with the implementation and updating of services, policies and programs throughout the HR department and assists company managers with HR related issues and inquiries. The Senior HR Assistant mentors other HR Assistants and takes the lead with various SAP initiatives.

The Senior Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented company culture that emphasizes quality, continuous improvement and high performance.

Responsibilities

• Human Resources Database and Personnel Files
  • Maintains the HRIS database ensuring a high standard of quality and keeps employee records up to date by processing data in a timely manner. Obtains and verifies information for inclusion in employee records.
  • Assists with HRIS system testing.
  • Maintains employee files and the HR filing system.
  • Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Supports the HR Management team as required, this may be through research, preparing periodic reports as requested and/or other special projects.
• As assigned, act as the HR prime for specific projects by liaising with stakeholders to ensure all HR concerns are tabled and resolved.
• Recognize and resolve or escalate HR issues or concerns early.
• As requested, provide feedback to HR Management with regards to individual HR Assistant performance and/or provide support/mentoring to HR Assistant team.
• Works with employment equity software and reporting.
• Reviews HR processes/procedures and updates accordingly.
• Participates in the HR planning process.
• Interprets, assists and advises employees and managers regarding leave management, status and entitlements, benefit administration, and HR procedures and policies within the specified guidelines.
• Provides general administrative support such as preparing correspondence (including but not limited to employment letters, hire/orientation/benefit packages, memos, etc.), form management, processing confidential documents, tracking deadlines.
• Manage HR/Payroll Helpdesk inquiries, via email, phone or in-person.
• Administers Calian's benefit program and remains current on plan.
• Remains current on all HR policies, procedures and forms.
• Remains current on legislation for all provinces in which Calian does business.
• Coordinates and conducts new employee orientation.
• Fosters and maintains a solid, collaborative team relationship with internal and external customers.

Qualifications

Education

• Degree or College Diploma in Human Resources/Business Administration or the equivalent combination of education and experience.

Years experience

• Minimum of 2 years' experience in a Customer Service/HR environment.
• Knowledge of relevant human resource policies, regulations, principles, procedures, and legislative provisions governing employment equity, health and safety and human resource planning as required.