Senior Executive Assistant, Office of the CEO

Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.

We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more.

The Law Society of BC is seeking a permanent, full-time Senior Executive Assistant in our Office of the CEO department. The Senior Executive Assistant (SEA) brings superior interpersonal, organizational, and time management skills to support the Executive Director/Chief Executive Officer, Chief Operating Officer and the President, as well as the Senior Advisor when required. The SEA is expected to exercise initiative, discretion, and judgment in carrying out the position’s functions. The SEA needs to be a resourceful, accomplished problem-solver who can handle confidential and time sensitive material while juggling multiple and changing priorities while remaining professional at all times.

Duties and Responsibilities

• Managing office processes and information flow by screening and prioritizing incoming requests, email, mail and telephone calls, flagging priority and urgent matters and directing routine matters to other staff.
• Managing the ED/CEO’s and President’s calendar and commitments through careful planning, communication and coordination to maximize time management and ensure all deadlines are met.
• Coordinating and prioritizing meetings with government officials, business leaders, regulatory bodies and other key stakeholders.
• Drafting correspondence based on a careful review of documents, information and notes provided.
• Proofreading, editing and formatting draft correspondence prepared by other staff for the ED/CEO’s and President’s signature.
• Anticipating information needs and compiling information packages for meetings, conferences, appointments, etc.
• Coordinating travel arrangements and ensuring they comply with Law Society policy and the ED/CEO’s and President’s preferences.
• Liaising with senior staff to ensure appropriate information/briefing materials are prepared for the ED/CEO on key issues and maintaining a high level of confidence and credibility with those staff that interact with the ED/CEO and President.

Qualifications

• A post-secondary diploma in a relevant discipline and five years of administrative experience in a complex office environment or an undergraduate degree in combination with three years of experience in a complex office environment is required.
• Experience supporting top-level executives with strong word processing, communication, scheduling and executive level office management skills.
• The position requires proficiency in the use and support of information technology and systems (particularly Word, Adobe Acrobat, and Excel), confidence and familiarity with the use of virtual meeting technology (e.g., Zoom), excellent oral and written communication skills, and strong attention to detail and multi-tasking ability.

The salary range for this position is $77,543 to $84,286.

The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.’s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples.

To apply, please visit our website at Law Society Careers. The closing date for this competition is January 10, 2025. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

The Law Society of BC supports hybrid work schedules. This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC.

845 Cambie Street, Vancouver, British Columbia, V6B 4Z9

Job Types

Full-time, Permanent

Pay

$77,543.00-$84,286.00 per year

Benefits

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program
• Work from home

Schedule

• Monday to Friday

Work Location

Hybrid remote in Vancouver, BC V6B 4Z9

Application deadline

2025-01-10