Senior Executive Assistant - Administration

Senior Executive Assistant - Administration

At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. Write the next chapter of your ABB story.

This position reports to

Manufacturing Unit Manager

Your role and responsibilities

We are looking for a Senior Executive Assistant who is efficient, business minded, highly organized, adaptable, and tech-savvy to support our Canadian Region Leader of the ELIP business at ABB. You will be the Director's right arm, playing a critical role in ensuring the smooth operation of our business. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced environment if you are driven, observant and proactive. This role is contributing to the Electrification, Installation Product division of ABB Canada and is located in Saint-Jean-sur-Richelieu. The work model is hybrid model, with 2 to 3 days per week at the office, and based on business needs.

Responsibilities:

1. Agenda and Email Management: keep the Region leader’s schedule organized and ensure efficient communication. Answer emails on behalf of the superior where appropriate.
2. Travel Planning and expense management: prioritize and arrange seamless travel logistics, including flights, accommodations, and transportation. Process and track expense reports with accuracy.
3. Management and analysis of business reports.
4. Elaborate, prepare and carefully review PowerPoint presentations to top management.
5. Event and Offsite Coordination: plan and execute engaging events and productive offsite meetings. Organize content of meetings, briefings, fact finding, ensuring all details are covered.
6. Ad hoc Projects: assist with a variety of tasks and projects, providing flexible support as needed.
7. Management of invoices, purchase orders, and payments.
8. 25% of your time will be spent on other various subjects, special projects and or other initiatives. This will be based on the business needs and personal interest.

What an opportunity to have an impact!

Qualifications for the role

• Curious Business Nature: eager to understand our business operations and strategies to support the Region leader effectively.
• Someone who is observant and can take initiative to anticipate needs and tasks to be completed.
• Tech-Savvy: proficient with office software and digital tools, capable of quickly learning new technologies. Proficient in PowerPoint, Excel, Power Bi, etc.
• Highly Organized and proactive: exceptional ability to manage multiple priorities.
• Open-Minded and flexible: willing to take on diverse tasks and adapt to new situations.
• Creative and Able to Think Outside the Box: innovative approach to problem-solving.
• Team Player and Collaborative: excellent ability to work with others and contribute to a positive team dynamic.
• Bilingual in French and English: strong verbal and written communication skills in both languages are required in this role as this person will communicate with people globally on a regular basis.
• 10 years of experience in a similar role.

Benefits

• Retirement plan
• Accident insurance
• Healthcare plan
• Wellbeing program

More about us

ABB is a global technology company dedicated to driving innovation and sustainability in industry. ABB ELIP keeps the world connected, while saving energy every day. ABB Electrification is a technology leader in electrical distribution and management, with a focus on developing products and solutions that enable energy efficiency and a low carbon society. Through our global presence, we are always close to our customers, helping them optimize energy efficiency, improve safety and reliability, and achieve precise control of their applications. Join us in making a real impact on the world. We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com.

For the ninth consecutive year, ABB Canada has been recognized as one of Canada's Best Employers by Forbes magazine. Consistently ranked as one of Canada's Top 100 Employers, Montreal's Best Employers, Canada's Best Employers for Young People, Canada's Greenest Employers and a long-time recipient of the Women in Governance Parity Certification, ABB's culture and commitment is to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process. ABB's Military Reservist Policy offers Canada's Reserve Force members the flexibility to undergo military training and activities while maintaining job security, seniority, pay, benefits, and privileges as ABB employees, including up to 15 paid working days per year for training, as well as extended leave for operations both in Canada and abroad, ensuring seamless career integration with our nation's defense forces.