Senior Coordinator, Finance A/P

SENIOR COORDINATOR, ACCOUNTS PAYABLE

Permanent

Full-time

Finance

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

SENIOR COORDINATOR, ACCOUNTS PAYABLE

• The Senior Coordinator, Finance Accounts Payable is responsible for ensuring the accurate entry and timely payment of: Canadian invoices, foreign currency invoices, film distributor shares, concessions and retail vendors, credit card payments, external film programmers, Festival hotel & venues. Along with maintaining an excellent relationship between TIFF and its external stakeholders.

RESPONSIBILITIES:

Shall include but not be limited to:

• Record and process payments for Canadian invoices.

• Record and process payment of USD invoices as well as other foreign funds invoices via wire transfer.

• Record and pay recurring contract fees per schedule for Technical and Programming contractors related to Festival contracts.

• Corporate Card administration: Includes tracking usage of the corporate credit cards, pulling weekly reports, following up any inconsistencies, and performing monthly reconciliations.

• Review vendor statements received to confirm that all balances agree with balances in our system.

• Reconcile control accounts such as: Accrual Credit Cards, Deposit Accounts, Postage and AP Sub Ledger, and prepare journal entries as required to reconcile.

• Maintain records and of all seasonal petty cash requested by staff/departments; ensure expense reports and cash balance (if any) are returned on time; complete reconciliation and allocation from petty cash account to expense accounts by JE.

• Provide/Supervise the training for Finance interns on a seasonal basis.

• Ensuring hard and soft copy documents are filed in accordance with Finance requirements and ensure integrity of annual archiving.

• Training new staff on Netsuite purchase order process.

• Other duties as assigned.

JOB GRADE & SALARY:

• Job Grade 2

• Job Grade Salary Range/Annually: $59,000 to $63,000

TARGET START DATE:

• May 5, 2025

WORK LOCATION:

• Office Location: 350 King Street West, Toronto, ON M5V 3X5

• Weekly in-office requirements:

  • Minimum 2 days (November to April)

  • Minimum 3 days (May to October)

• Festival Office Requirements: Full Time during Festival.

MINIMUM REQUIREMENTS:

• Diploma in Accounting from a recognized college/university, and minimum 3 to 5 years experience in a general accounting capacity.

• Proven business analytical experience.

• Strong administrative and organizational skills, with superior attention to detail.

• Working knowledge of banking systems and cash and treasury management products.

• Proficiency in MS-Excel, MS-Word and Google Suite.

• Experience with Netsuite (Financial System) an asset.

• Excellent interpersonal and communication skills and professionalism.

• Ability to uphold the utmost of discretion and confidentiality in dealing with sensitive information.

• Ability to work under pressure and meet deadlines.

• This position requires being in office on a regular basis.

HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre.

• Please upload your cover letter and resumé as PDF(s), before the deadline of FRIDAY, APRIL 11, 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.