Senior Coordinator, Asset Management and Logistics

The Opportunity:

The Asset Management and Logistics team, which sits in the Project Delivery Excellence (PDE) function within WSP Canada, is seeking a dynamic and experienced Senior Coordinator, to assist the Vice-President, Asset Management and Logistics, with the implementation project of a new Equipment Management Software (Asset Infinity) and various other tasks.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
• A Canadian success story - we're proud to wear the red and white of this beautiful country.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day.
• A phenomenal collaborative culture and a workforce filled with genuinely good people.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform.

What you can expect to do here:

• Provide support to the Asset Management and Logistics team in the delivery and implementation of this new software and related requirements.
• Participate in project meetings and follow-up with the key project members, to ensure deliverables are completed.
• Coordinate the preparation and distribution of project deliverables to support project execution and delivery.
• Assist with set-up of the new software.
• Ensure department files are kept up to date using specified document control system.
• Assist and support the VP with the implementation of WSP HSEQ requirements as applicable to the department.
• Coordinate with internal stakeholders to build procedures and workflows.
• Provide support to ensure timely translation of documents using established process.
• Collaborate with multidisciplinary teams across all WSP as required.
• Interface with the Finance team to ensure compliance with client invoicing requirements, prepare invoices and assist with facilitation of timely payment, when required.
• Assist with the departmental budget and track expenditures.
• Coordinate staff meetings, team communications, written and verbal, and document key meetings, interactions and activities.
• Coordinate logistical requirements for the team such as travel and mobilization.

What you’ll bring to WSP:

• Analytical mind, problem solving ability and attention to detail.
• Good judgement and autonomy.
• Collaborative experience and team player attitude.
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, etc.).
• Bilingual spoken and written (French and English) (an asset).
• Intermediate accounting/ financial knowledge.
• Autonomous, sense of initiative and attention to detail.
• Ability to work in a team and across functions.
• Result-oriented approach with the ability to act, make decisions and influence outcomes.
• Exceptional detail orientation, organizational skills and the ability to prioritize competing tasks to meet deadlines.
• Experience in asset management system implementations highly desirable.
• A university degree or diploma in a related field (or an equivalent combination of academic and practical experience).
• Minimum 5 years of experience in a similar role.
• CAMP designation Project Management Professional (PMP) or similar certification highly desired.