Senior Administrative Assistant

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Sector: Administration and Secretarial
Role: Senior Executive
Contract Type: Permanent
Hours: Full Time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. Please note this is a hybrid opportunity with an in-office commitment of 2-3 days a week.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
• Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports
• Calendar management - monitor and/or manage assigned partner(s) Outlook calendar. This includes responsibility for: coordinating internal and external meetings, responding to changing priorities; the coordination of meeting logistics, AV, catering and the preparation of supporting material
• Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature)
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Provide support with respect to the development of RFP responses, proposal development, and research requests
• Format, edit and assist in the creation of client correspondence, presentations, proposals, regularly scheduled reports and spreadsheets
• Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform
• Work collaboratively with other team members and leadership
• Assist with team meetings and team event planning, as needed
• Record minutes at various meetings and distribute or archive them accordingly
• Uphold electronic and paper filing systems
• Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed
• In-office commitment of 2-3 days a week

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Completion of related post-secondary education in administration is an asset
• Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
• Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
• Confidence in ability to work in a highly technical and ever-changing work environment
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Flexibility to work overtime when required
• Previous experience working in a partnership or professional services firm is an asset
• Experience with Proposals and the procurement process is considered an asset
• Some travel may be required

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

Company

At MNP, our opportunities are designed to channel your ambition, nurture your talent, and empower you to achieve your best, both in and away from the office. With your goals in mind, we have unique opportunities for you to find inspiration and belonging. We encourage people with disabilities to apply!

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. MNP is committed to providing accessibility and employment for people with disabilities in a manner that respects dignity, independence, integration, and equal opportunity. Accommodation throughout the recruitment process is available upon request by contacting accessibility@mnp.ca.