Senior Accounts Payable Administrator

SaskEnergy is seeking a qualified and motivated individual to join our team. The Senior Accounts Payable Administrator provides experienced financial and administrative support to the organization. This position provides advice for all accounts payable functions including invoice processing for contractual purchase orders and gas suppliers, workflow management, payment processing, financial account reconciliations, and maintaining confidential customer financial records in accordance with International Financial Reporting Standards, provincial and federal tax legislative/regulatory requirements, company policies and internal controls with confidential, accurate and timely processing.

Position Details

Union - This position is temporary full time for up to 18 months.

Core Responsibilities

Financial Transaction Processing

1. Process payments via cheque, wire transfer or Electronic Data Interchanges (EDI).
2. Review, balance and upload monthly Gas Supplier files to ensure timely payments are made in accordance with Gas contracts and regulations.
3. Maintain, reconcile and compile reports for supplier holdbacks for contract payments.
4. Process tax remittances, examine sales tax guidelines, review tax assessments and self-assess sales tax in accordance with provincial and federal tax regulations.
5. Investigate bank rejected EDI payments, returned cheques, supplier invoices, stop payments, payment recalls, lost and stale dated cheque re-issues and invoices to determine the cause and resolve the errors.
6. Reconcile various general ledger accounts to the inventory and accounts payable subsystems.
7. Calculate and process the purchase of foreign funds for the payment of supplier foreign currency invoices.
8. Assist in preparation of Executive reports for payee disclosure.
9. Review, investigate and correct, or initiate the correction of, monthly operating and capital expenditure accruals.
10. Prepare various year-end working paper files.

Customer Service

1. Investigate external supplier and internal customer inquiries regarding misapplied and unmatched payments and supplier invoice/payment history.
2. Communicate with external customers including financial institutions, Saskatchewan Finance, External Audit and Workers Compensation Board to verify payment and/or account details, self-assessment of taxes and remittances and issues pertaining to contractors/vendors.
3. Provide guidance and support to individuals and various departments across the organization to identify sales tax assessments, tax issues and tax compliance.
4. Respond to internal customer and external customer inquiries through investigation of accounts payable records and provide explanation of accounts payable policies and procedures.

Departmental Administration

1. Secure company banking, supplier financial/contact information and invoices from unauthorized access and disclosure.
2. Provide safekeeping of SaskEnergy, TransGas and all subsidiary companies’ cheque stock, supplier/employee banking information and cheque writing computer key from unauthorized access.
3. Update and maintain accurate supplier files and department records, including information filing and retrieval systems to facilitate information flow, storage and retrieval.
4. Provide training, guidance and support on related work systems and processes to co-workers.
5. Review, investigate and monitor year-end accruals.
6. Maintain supplier master records for bank account numbers related to electronic payments.

Note: This job description is intended to describe the general nature and level of work being performed and the duties may vary. This job description is not intended to be construed as an exhaustive list of all responsibilities, required skills or related duties which may be assigned or requested.

Qualifications

Education

1. Diploma in Business or Accounting, which includes a minimum of two accounting classes.

Experience

1. Three (3) years’ accounting experience.
2. Three (3) years’ experience in accounting systems, word processing, spreadsheet and database applications.

Application Instructions

Please apply online with your cover letter and resume outlining your qualifications.

For more information on this position, please contact Human Resources at 306-777-9091.

Closing Date

November 13, 2024

Hourly Rate Range

$34.64 ($5,268.74) - $37.38 ($5,685.50)