School Administrative Assistant - Sunrise School

GRASSLANDS PUBLIC SCHOOLS

We are accepting applications!

Position: School Administrative Assistant

Contract Type: Full time; approximately 32.5 hours per week

Monday - Thursday: 8:15 AM - 3:30 PM

Friday: 8:15 AM - 12:00 PM & 1:00 PM - 3:00 PM

Start Date: To be discussed

Duration of Position: 2025/2026 School Year; with the possibility of extension

Location:

Application close date: As soon as a suitable applicant pool has been established

Treaty Acknowledgement

We wish to acknowledge Treaty 7 territory - the ancestral and traditional territory of the Blackfoot Confederacy: Kainai, Piikani and Siksika as well as the Tsuu Tina First Nation and Stoney Nakoda First Nation. We acknowledge the many First Nations, Métis and Inuit whose footsteps have marked these lands for generations. We are grateful for the traditional Knowledge Keepers and Elders who are still with us today and those who have gone before us. We recognize the land as an act of reconciliation and gratitude to those whose territory we reside on or are visiting.

About

At Grasslands Public Schools we look for people who are passionate about being a part of a collaborative team that thrives on a foundation of:

Student Learning

School + Community Relationships

Inclusive + Healthy Environments

SUNRISE SCHOOL is hiring!

We are seeking applications for a School Administrative Assistant, to support both the Sunrise School and Sunrise Collegiate, while working out of the Sunrise School location. To be effective in this role, the successful applicant will not only require a background in bookkeeping and office administration, but also be able to maintain a calm and respectful demeanor, even while working under pressure in busy, and sometimes loud, working environment. This role is often the first point of contact for students, parents, and visitors, and by virtue, requires an incumbent who is patient, reflective, kind, enjoys working around adolescents, and understands the impact they have on the perceptions of the school they work for and the division.

Sunrise is an alternative school for grades 7-12 which uses the fundamental principles of Collaborative Problem Solving, Love and Logic as well as Restorative Justice. The Sunrise team of educators and support staff are passionate about their contributions to their students and communities. Sunrise school is an integral component to reach our division goal of 100% high school completion, and this drives the citizenship culture of this school.

GRASSLANDS PUBLIC SCHOOLS MISSION

Provide opportunities that inspire students to achieve and succeed as resilient learners who positively impact their communities.

IT'S GREAT TO WORK at Grasslands!

• 92%* of benefit premiums paid (Extended Health, Dental, Extended Disability, Life, AD&D)
• % is prorated based on FTE

• Health Spending Account (for contracts of at least 5 consecutive months)
• Paid sick leave, family medical leave, and personal leaves.
• Grasslands Public Schools, in partnership with the City of Brooks Recreation Services and Anytime Fitness, offers discounts on JBS Canada Centre & Anytime Fitness, memberships and passes, for Grasslands employees and eligible family members!
• We have implemented early dismissal, for students, on Fridays, to give more flexibility in schedules, for colleagues to meet, collaborate, and learn within working hour
  
  

To Learn More About Us Please Visit

• Grasslands Public Schools website at:
  
  

Job Duties

• Act as a first point contact and administrative support for Sunrise School and Sunrise Collegiate students, staff, parents, and community members.
• Maintain, enter data, and ensure the accurate recording of on-site, distance, and summer student enrollments, class schedules, and grades in the PowerSchool Student Information System (SIS) platform, compliant with Alberta Education requirements.
• Update student attendance information in the SIS platform, as required.
• Act as general PowerSchool SIS platform support, for staff and parents at the school location.
• Assist parents and staff in using the KEV/School Cash system to maintain and complete daily school accounting and bookkeeping tasks.
• Prepare, organize and distribute on-site, distance education, and summer school materials, as required.
• Maintain, order and organize office, school, and instructional supplies.
• Manage web resources including digital communications, newsletter, events, and the school calendar.
• Support staff with substitute bookings, including contacting and booking substitutes, sending dispatches to the automated booking system, and accurately recording absences in the Atrieve system.
• On a weekly basis, reconcile substitute bookings with staff absences and provide the weekly report to payroll.
• Support the school principal by collecting and reconciling any required timesheets.
  
  

Ideal Candidates Skills & Abilities

• Understanding and appreciation of Grasslands Public Schools mission and values.
• Respect and value all individuals with sensitivity to diversity.
• Able to contribute a school environment that supports diversity and inclusion.
• Understanding and appreciation how this role impacts the school, division and community.
• Enjoys working with and around adolescents.
• Enjoys and can thrive in a fast paced, busy and sometimes loud environment.
• Ability to prioritize, multitask and work independently or as part of a large staff.
• Strong communication skills; written, verbal and reading
• Excellent problem solving, organizational and multi-tasking skills.
• Outstanding ability to communicate with students and adults.
• Personal integrity and trustworthiness and able to establish trust and rapport with students and coworkers.
  
  

Education And Certifications

• High School Diploma or equivalent
  
  

Preferred Qualifications & Experience

• Post-secondary diploma in a relevant field would be considered an asset
• Previous experience in a similar role would be considered an asset
• Familiarity with PowerSchool Student Information System, PASI, Docushare, Laserfische as well as, bookkeeping procedures, KEV and SchoolCash Online will be considered an asset
  
  

Successful applicants will be required to submit before start date:

• Current Criminal Record Check (CRC) with Vulnerable Sector Check (VSC)
  
  

Original document reported within the last 6 months of hire date; condition of employment

! Applicants cannot work before a clear CRC with VSC has been provided and approved !

Required To Apply

Please take note of the documentation required:

• current cover letter and resume
• contacts for three (3) professional references; preferably in an educational setting
  
  

If Selected For An Interview

(please feel free to provide with your application)

• undergraduate and graduate university transcripts
• practicum and/or teaching evaluations
• examples of long-range/year plans, unit plans, lesson plans, and an assessment
  
  

Thank you for your interest in being a member of our team at Grasslands Public Schools!

We are looking forward to reviewing the submissions from all who apply, and will contact those who are selected for an interview.

• Wishing you a fantastic School Year!