Scheduler & Assistant (Full-time Permanent)

Competition Number: 2025-NON-013

Job Type: Full-time Permanent

Hours: 1.00 FTE - Consists of seven (7) days per week varying hour shifts (10 hours and 5 hours) which may be adjusted based on operations requirements

Classification: HRSCD

Department: Human Resources

Salary: $32.4420 to $36.3311 per hour

Closing Date: Thursday, March 13, 2025

Description

Reporting directly to the Director of Human Resources, the incumbent is responsible for the day-to-day staff replacement for all units, including nursing and/or non-nursing and for maintaining unit and departmental master schedules. In addition, the incumbent will work as a team player and will be responsible for providing wide-ranging support to the hospital’s Human Resources team. Responsibilities for this position include coordinating meetings, transcribing documentation, typing correspondence, assisting with the day-to-day functions of the portfolio, and providing administrative support to the HR team.

This position requires a proactive individual who can plan, anticipate needs and take responsibility for their work, completing tasks efficiently and independently. The incumbent will bring to this role a high level of professionalism, diplomacy and flexibility and will operate effectively in a dynamic and fast-paced office environment.

If this opportunity sounds like a great fit for you and you meet most of the essential qualifications we are looking for, we encourage you to apply and provide us more details about why you think you would be a great fit. LWDH is dedicated to ongoing professional development and continuing education opportunities to enhance skillsets and working experience.

Why Work with LWDH?

In this position, there are many benefits to joining our team:

1. 3 weeks paid vacation
2. Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
3. Desjardin Group Life Insurance coverage that includes life insurance, and short/long-term disability coverage
4. Green Shield Canada extended health benefits for single and family including dental services, prescription, health services, vision, hospital accommodation, etc.
5. Relocation and accommodation packages and support
6. Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, and much more!

Qualifications

– Completion of post-secondary education at the college or university level in a complementary discipline (eg. Business Administration, Human Resources)
– Demonstrated progressively responsible administrative experience
– Previous experience using UKG an asset
– Previous experience working in a unionized environment with a strong understanding of collective agreements and relevant legislation preferred
– Proficiency in various software applications, specifically Microsoft Suite & SharePoint and scheduling software systems/HRIS
– Strong customer service orientation, sensitive to client issues and understanding of importance of diplomacy and confidentiality
– Strong analytical skills
– Excellent written and oral communication
– Effective time management and organizational skills
– Minimum 60 wpm keyboarding skills
– Excellent understanding of, and demonstrated ability to maintain confidentiality
– Ability to work independently and as part of a team with minimal supervision
– Ability to work under pressure with time constraints
– Demonstrated commitment to ongoing continuing education and professional development
– Ability to maintain composure and productivity in a fast-paced dynamic environment
– Demonstrated reliable attendance record

Please apply through the online application process via this link.

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. First consideration will be given to current internal employees of LWDH. Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application.

For more information or to request an accommodation please contact the Human Resources Department at 807-468-9861 ext. 2393