Resources Clerk – Bilingual (English/French)

Organization: Ministry of Natural Resources and Forestry

Division: Regional Operations Division

City: Blind River

Language of Position(s): Bilingual English/French

Job Term: 1 Permanent

Job Code: 08OAD – Office Administration 08

Salary: $26.92 – $31.31 Per Hour*

Posting Status: Open

Job ID: 223684

Are you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources, Regional Operations Division.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

What can I expect to do in this role?

1. Provide a range of administrative and district support services such as arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licenses, logistical support to district supervisors and teams, ground-to-ground or ground-to-air radio coverage, organizing and maintaining district filing systems, undertaking corporate searches associated with licenses, maintaining office supplies and equipment, compiling data and drafting reports.
2. Reorganize and establish an archival file room for the district files.
3. Provide front-line customer and client services to internal and external clients.
4. Assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, processing requests for cash float and maintaining district financial records.

How do I qualify?

Mandatory Requirements:

• You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Office Administration Experience:

• Demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment.
• Demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheet and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data and maintain computerized records.

Planning and Organizational Skills:

• Ability to schedule and organize meetings, training sessions, seminars, and workshops.
• Ability to use effective time management skills to organize own workload to ensure deadlines are met.

Judgement and Analytical Skills:

• Ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly.
• Ability to identify and resolve discrepancies in reports and financial data.
• Ability to interpret and apply relevant policies, procedures, directives, guidelines, regulations and/or statutes.
• Ability to maintain a high level of confidentiality.

Communication Skills:

• Ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the public and staff.
• Ability to compose and proofread general correspondence.

Additional Information

Address: 62 Queen Ave, Blind River, North Region

Compensation Group: Ontario Public Service Employees Union

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Tuesday, December 17, 2024

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages.
3. Customize your cover letter and resume to the qualifications listed on the job ad.
4. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
5. If you require a disability related accommodation in order to participate in the recruitment process, please contact us.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies.

Remember: The deadline to apply is Monday, January 6, 2025 11:59 pm EST. Late applications will not be accepted.