Remote : GOAPRDJP00000514 - Administrative Assistant - Junior

S M Software Solutions Inc

Edmonton

Remote

CAD 30,000 - 60,000

Job Title: GOAPRDJP00000514 - Administrative Assistant - Junior

Client: Government of Alberta

Work Location: 10025 JASPER AVE, Edmonton, Alberta, CAN, T5J 1S6, Remote

Estimated End Date: 31/07/2025

# Business Days: 120.00

Maximum Duration of Extension: 06 Months

Description of Services:

Job Overview:

• Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), and operating within a collaborative team framework, assumes responsibility for securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. Duties involve the methodical maintenance of contracts within the contract record management system - Contract Lifecycle Management (CLM), ensuring the accuracy of stored data. Additionally, the position is tasked with ensuring compliance to the standards defined in Canadian trade agreements and organizational policies and procedures, including routing audit and FOIP information requests. The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management. The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, safe and high-quality healthcare for all Albertans.

This position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within Alberta Health Services (AHS), including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.

Key duties will include:

• Proofing and formatting system access documents.
• Record tracking in Excel.
• Answer phone calls and emails.
• Create documents as required.
• Act as point of contact for stakeholders.
• Provides contract administrative support to Contract Coordinators regarding documentation, reporting, filing, contract maintenance and monitoring.
• Reviews requests from AHS Contracting department.
• Process and triage all submitted requests.
• Support the provision of access to various online platforms.