Recruitment Coordinator - Temporary Position (1 year)

Select how often (in days) to receive an alert:

Recruitment Coordinator - Temporary Position (1 year)

Business Unit: Aviation Services

Career Area: Operations and Administration

Location: Montréal, Quebec, CA Dorval, Quebec, CA

The Recruiting Coordinator works closely with the recruitment, employee development and training teams to transition a candidate to an employee. Manages the coordination of candidate onboarding with various stakeholders to support aviation’s staffing requirements while following an efficient and effective onboarding process.

Key Responsibilities:

1. Manages and maintains onboarding of candidates to support timelines for changes in staffing requirements and effective enrollment detail.
2. Tracks, monitors and processes documentation related to new candidates in a timely and accurate manner.
3. Completing background and reference checks to ensure that employment requirements are compliant.
4. Coordinates the start dates for the part-time pre-certified officer position and offers employment to candidates who express interest in the role.
5. Liaising with local airport authority pass offices to confirm new security clearances and track results for status reports.
6. Coordinates enrollment into SOF training ensuring that classes are at capacity to meet the client’s requirements.
7. Conducting onboarding tasks for new hires by creating EID’s and distributing New Hire Packages/payroll documents.
8. Work with the recruitment team on the analysis of internal recruitment figures, statistics, and trends such as application rates, candidate’s success rates and candidate withdrawal rates.
9. Works with the Human Resources Team to ensure that candidates are equipped with all necessary documents and information before transitioning to an employee.
10. Facilitates the transfer of recruitment documents to Human Resources for the employee’s personnel file.
11. Responsible for adherence to systems, processes, and policies in support of the organization's vision and programs.
12. Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment. Liaison with Health and Safety internal community to ensure compliance.

Education

1. A minimum of 1 - 3 years experience in the full recruitment / onboarding process.
2. A minimum of High School is required or equivalent work experience.
3. Intermediate knowledge of Microsoft Office (Word, Excel, Outlook).

Knowledge, Skills, and Abilities

1. Demonstrated ability to develop and implement action plans that achieve objectives.
2. Excellent planning and organizational skills with the ability to prioritize and meet deadlines.
3. Excellent attention to detail, communication skills, and adaptability.
4. Fluency in French, spoken and written, is required.
5. Fluency in English, spoken and written, is an asset.
6. Ability to work under pressure and handle stressful situations.
7. Strong commitment to teamwork.
8. Requires moderate direction to complete more complex tasks; completes routine tasks with little or no supervision.
9. Understanding of the aviation security screening industry.
10. Understanding of administrative processes related to recruitment with a demonstrated ability to work within a regulatory and compliance driven environment.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand knowledge of the marketplace and workforce climate and uses it to meet key KPI for meeting workforce requirement; acts with customer and operational requirements in mind; establishes and maintains effective relationships with candidates and gains their trust and respect.

Work Standards: Sets and maintains high performance standards. Pays close attention to detail, accuracy, and completeness. Shows concerns for all aspects of the job and follows up on work outputs.

Organizational Agility: Knowledgeable about how the organization works; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations.

Presentations: Is effective in a variety of formal and informal presentation settings, including one-on-one, small, and large groups, with peers. Manages group processes during any presentation and reflects agility to meet the audience requirements.

Working Conditions

0% to 5% of this position is travel-based, within Canada. This position is currently hybrid-based.

Physical requirements include but are not limited to sitting for prolonged periods, extensive use of a computer/electronic device. Ability to mentally focus and concentrate for prolonged periods. Ability to facilitate in-person sessions that require sitting, speaking, and directing participation of small (3 to 4 people) to large (20 to 50 people) groups during regular business hours over multiple days. Demonstrated ability to work remotely with little to no supervision. Work from an offsite remote office with the ability to conduct work through chat-based video platforms (i.e., MS Teams). Work near others. Will share the same workspace and work with people from varying organizational levels, divisions, departments, and geographical locations. No set schedule - may need to work or travel outside of regular work hours. Overtime can be controlled but may be required dependent on program needs. Works with little to no direct supervision on routine tasks.

• Employment Type: Permanent

GardaWorld: Make the world a safer place

GardaWorld is a global leader in the security industry, offering a wealth of opportunity to individuals looking to gain experience and develop professionally in a growing industry. We offer diverse work assignments spanning multiple industries, and training and career advancement opportunities. We embrace diversity and welcome newcomers, women, students, retirees, reservists, veterans, and more to join our team, as we are proud to be an equal opportunity employer.

We thank all candidates for their interest; however, we will communicate only with the selected candidates.