Receptionist / Office Clerk (18 month Contract)

At Umbrella Family, we believe that every employee deserves to feel valued and supported – which is why we prioritize your well-being and growth. From comprehensive orientation and training programs to ongoing mentorship and professional development opportunities, we’re here to help you reach your full potential.

Career Opportunity: Temporary Receptionist & Office Clerk (18-month contract)

Umbrella Family and Child Centres of Hamilton is currently recruiting for a Temporary Receptionist & Office Clerk. A true office support, this position plays an integral role supporting a wide variety of Head office functions and activities.

Reporting to the Senior Manager of Finance, the Receptionist & Office Clerk will:

1. Maintain a welcome, safe and clean environment at our Head office for employees and guests.
2. Monitor our external phone lines, voicemails, shared office calendars and general email inboxes.
3. Coordinate mail and deliveries.
4. Input data into company databases and systems as required.
5. Handle inquiries from families, staff and supervisors.
6. Provide general administrative, purchasing and clerical support.
7. Coordinate office and kitchen inventory and supplies.
8. Coordinate permits, access cards, waitlist and provide additional support to Programs team.

You might be the perfect fit for this position if you have:

1. Post-secondary degree/diploma in office administration, business, or a related field of study.
2. 1-3 years of office and/or clerical experience.
3. Knowledge of MS Office Suite is required, particularly Outlook, Excel, Word, and PowerPoint.
4. Experience using childcare management software is an asset.
5. Polished oral and written communication skills to interact effectively with internal and external contacts.
6. Demonstrated skills in analysis, problem solving, troubleshooting and customer service.
7. Ability to work both independently and as a member of a team to achieve outcomes.
8. Demonstrated ability to multitask and meet deadlines in a dynamic and fast-paced environment.
9. Satisfactory Vulnerable Sector Criminal Reference Check and Health Assessment.

If you’re ready to embark on a rewarding journey where you can make a difference, while feeling supported every step of the way, then Umbrella Family is the place for you.

To apply for this role: Please apply with your resume and cover letter by March 31, 2025.
Position start date: May 12, 2025
Starting Salary Range: $44,000-48,000/year, prorated to the length of the contract

Umbrella Family and Child Centres of Hamilton operates full-day early learning and child care centres for infant, toddler and preschool children, as well as Before and After school programs for kindergarten and school age children in the Greater Hamilton Area. See our website to learn more: www.umbrellafamily.com.

In compliance with the Accessibility for Ontarians with Disabilities Act, accommodations are available to support applicants in each aspect of the hiring process. Applicants are asked to make their needs known to a member of the HR team.

We thank all applicants but only those considered for an interview will be contacted.