Receptionist/Office Assistant

We have an immediate opening for an energetic administrative professional to join our team as Receptionist/Office Assistant. This is a dynamic position that will provide support to our busy New Glasgow office.

Purpose: The Receptionist/Legal Assistant has responsibility for day-to-day functions that keep our office running smoothly. This includes efficient handling of incoming calls and walk-in clients, contact with vendors, scheduling meetings, managing room utilization, conflict check processing, as well as basic accounting and general administrative tasks.

Location: New Glasgow – 610 East River Road

Work Schedule: This is a permanent full-time position. Standard work hours are Monday to Friday 8:30-5:00. These hours are inflexible due to opening/closing office responsibilities.

Key Areas of Responsibility:

1. Reception duties including greeting and servicing clients, directing calls as appropriate.
2. Arranging couriers, sorting and distributing mail, incoming and outgoing faxes, taking payments and providing receipts.
3. Assist with administrative work that can be done while working at the Reception area. This may include assistance with client meeting setup/clean up, time entry, transcriptions, compiling materials for clients or in advance of meetings, conflict checks, culling file materials, sorting documents in preparation for filing, etc.
4. Responsible for maintaining office supply inventory, including ordering and putting away upon receipt.
5. Photocopying/collating/binding.
6. Scanning and filing.
7. Completion of other administrative tasks and projects as assigned.

Qualifications:

1. Formal administrative education and training are assets.
2. Prior Reception experience in a similar professional work environment is an asset.
3. Excellent communication and interpersonal skills with the ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse group of individuals.
4. Calm under pressure and able to remain productive within a time-sensitive and sometimes hectic environment.
5. Highly organized with an affinity for technology.
6. A strong knowledge of spelling, grammar, and punctuation to ensure quality control of reports and correspondence.
7. Proven problem-solving skills with the ability to visualize and deliver creative solutions.
8. Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision.
9. Energetic, flexible, and willing to pitch in wherever necessary.

The new Receptionist/Office Assistant is needed as soon as possible. If you are interested in this dynamic role and meet the requirements of this position, please apply with your resume and cover letter to careers@pattersonlaw.ca.

About Us:

Patterson Law is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, Bridgewater, and Pictou and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated, and motivated staff.

We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.

Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.