Receptionist

Receptionist/Office Coordinator (Richmond Hill)

Salary range is 70,000-85,000 +full and extensive benefits (100% covered by the employer) + a fantastic bonus + robust RRSP and 3-4 weeks of vacation!!! This role requires the individual to work in the office 5 days per week.

The OPPORTUNITY is due to an individual who is retiring. The role is with a client that prides itself on being an extremely collaborative organization that requires someone with a “service-oriented mentality”! The organization is looking for someone that wants to be the “heart” and someone who loves to be the “go to” within the organization. Also, they are looking for a long-term partnership with this individual. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize multiple requests throughout the day. In this role, you will manage the front of the office by greeting and welcoming visitors, answer the phone, handle correspondence/mail and help with planning/organizing events (social and charitable) that strengthen the corporate culture! This is an exciting role for an experienced and highly capable receptionist/office coordinator who thrives in a busy and collaborative environment! If you are an engaged receptionist/office coordinator and have a passion for making a difference, then we want to speak to you!

Responsibilities include:

• Greet and welcome visitors and clients
• Answer phone calls, screen calls and take messages
• Schedule meetings and appointments
• Manage office supplies and order snacks for the kitchen
• Open, sort, track mail and arrange for couriers
• Plan and arrange travel (car service) with preferred vendors
• Provide administrative support including recording keeping, managing charitable donations/contributions, typing, filing etc.
• Draft and edit correspondence
• Plan, organize and coordinate internal and external events (monthly social events, client meetings, weekly employee lunches and monthly themed events as well as manage office decorations)
• Manage an expense list for events/charities
• Run errands on an ad hoc basis
• Special projects and ad hoc duties as assigned

Qualifications:

• Previous experience as a receptionist/office coordinator in a service oriented environment is a definite asset
• Excellent time management skills with the ability to multitask and manage competing priorities
• Ability to manage confidential information with discretion
• Proficient in Microsoft Office Suite (Word, basic Excel and Outlook for scheduling meetings)
• Completion of high school, administrative certification or a college diploma
• A collaborative, team-oriented nature with a genuine interest in helping others and making an organization a fun and interesting place to work at
• Accurate and detail-oriented with a strong work ethic
• Open to learning and bringing new ideas to the table