Receptionist

Company: Peninsula Employment Services Limited

Job Title: Receptionist

Location: Toronto, ON (Office-based)

About Us

We’ve been established for over 40 years, have offices globally in Canada, Australia, New Zealand and the UK. We provide HR and Health and Safety outsourcing to business owners across Canada.

We have grown to be the leading provider of HR&OHS in Canada in just 7 years, with offices in Vancouver and Toronto, we now support over 6000 Canadian companies of all sizes. We are the global leader in HR Consultancy and Software with over 140,000 clients worldwide.

Peninsula has experienced astonishing success across Canada over the last 6 years creating exceptional growth within our Sales Team. This role is designed for those who love sales, are eager to excel, and are committed to exceeding expectations while having fun along the way!

Job Summary

We are seeking an organized and personable receptionist to join our team. Your responsibilities will include managing the front desk, office coordination, and providing essential administrative support. The ideal candidate will be organized, have a strong attention to detail, and demonstrate excellent communication and multitasking skills.

Key Responsibilities:

1. Greet and check in guests upon arrival, ensuring a positive first impression.
2. Schedule appointments, meetings, and conference room bookings.
3. Maintain the reception area by keeping it clean, organized, and professional.
4. Manage incoming and outgoing mail, packages, and deliveries.
5. Assist with office administrative tasks such as filing, data entry, and document preparation.
6. Coordinate with vendors and service providers for office maintenance and supplies.
7. Ensure the visitor log is maintained and that visitors are properly signed in.
8. Provide general support to staff as needed, including managing office supplies.
9. Answer and direct phone calls, take messages, and respond to general inquiries.
10. Organize office events, meetings, and team activities to foster a positive work environment.

Qualifications:

1. Proven experience as a receptionist, office assistant, or in a customer service role.
2. Strong communication and interpersonal skills.
3. Proficient in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
4. Strong organizational and multitasking abilities.
5. Ability to remain calm and efficient under pressure.
6. Professional demeanor and appearance.
7. Positive attitude and customer-focused approach.
8. Ability to handle confidential information with discretion.

Why Work for Peninsula?

The office is fast-paced and busy so we look for colleagues who have a positive and results-focused attitude. Through training and development, we make sure that everyone who works here has the resources they need to build their careers.

Peninsula has been voted one of the best companies to work for by the Glassdoor Awards. Peninsula is a highly motivated enterprise that promotes an entrepreneurial culture. Peninsula is committed to an inclusive, equitable and accessible workplace where all employees are valued.

Also:

• Day off on your birthday
• Enhanced Benefits with Health and Dental Coverage
• We offer a Registered Retirement Savings Plan (RRSP) Matching Program
• Downtown Location
• Vacation Days increase after 2- and 5-years’ service.

Peninsula is committed to an inclusive, equitable and accessible workplace where all employees are valued. Accommodations are available upon request for candidates participating in our selection process.

#SuccessStartsHere