Real Estate Office Administrator

Keller Williams Empowered Realty • Richmond Hill, ON, CA

Posted 8 months ago

Applicants must reside in or be within commuting distance of Richmond Hill, Ontario, Canada to be considered for this position. This is a full-time position offering flexible hours. Candidates must be available to work Monday to Friday, including evenings and weekends.

We are a group of highly productive team members who are always striving to grow, and we’re looking for a driven and dedicated Real Estate Office Administrator with the same mindset. All team members contribute equally and yet differently to our real estate business and moving it forward. Our ideal candidate has superb organizational skills, strong customer service, and a good understanding of the real estate transaction process. You’re able to work both independently and collaboratively while thriving in a very demanding and fast-paced environment. Leadership lives in every position within our business and therefore, your role as our Office Administrator is crucial to our success.

You will act as the main liaison between our team and all of our clients, members of the public, and professional colleagues we collaborate with on a daily basis. You’ll be responsible for everything from managing calendars and overseeing important deadlines to producing transactional legal documents, creating all of our marketing materials, and implementing lead-generating social media strategies. If this sounds like you and you’re enthusiastic about the opportunity to join our team as an Office Administrator, we’d love to connect with you to learn more about your goals and see how we can join forces.

Responsibilities

• Prepare MLS worksheets, post and update listings on MLS, post to social media and to all marketing venues within pre-set timeframes.
• Coordinate between sellers, buyers, and service providers/realtors access to homes for the purpose of facilitating appointments such as photography, staging, inspections, open houses, showings, etc.
• Gather all listing information including property notes, property photos, pre-listing materials, listing documents, and information required for proper marketing of properties from both listing realtor and sellers.
• Follow up with sellers and buyers to complete documents, disclosures, and any other required paperwork needed for compliance and for listing and buying a home.
• Maintain client communication, calendar management, database maintenance, and document management.
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible.
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand.
• Monitor deadlines and provide notices to appropriate parties when necessary.
• Assist the real estate team in facilitating local events to foster connection to people in the neighborhood.

Qualifications

• Highly efficient at communicating effectively in both writing and in-person.
• High level of professionalism.
• Be focused, reliable, innovative, and productive.
• Remain calm, collected, and motivated in a fast-paced and demanding work environment.
• Passionate about assisting people and providing an excellent customer service experience.
• MS Office proficient; InDesign experience is a value-added attribute.
• Experience with various social media-related platforms (including Canva, Instagram, Facebook, and LinkedIn) is a value-added attribute.
• Previous experience in the real estate industry.
• Available evenings and weekends.

Compensation: $45,000 - $55,000 annually DOE

About Keller Williams Empowered Realty

We are a renowned real estate team, established in 1987. We are the founding members of Keller Williams Empowered Realty, Brokerage. We work relentlessly to provide our realtors with the tools required to succeed so they can be empowered to live their ultimate lifestyle and facilitate the same for their clients. Frequently recognized as the most innovative and agent-friendly brokerage, Keller Williams is a gathering place for the industry's best real estate agents. We are defined by an abundance and growth mindset which is nurtured in a friendly atmosphere that is recognizable the moment you enter. With industry-leading real estate training and an experienced leadership and support staff, we are a hot spot for agents and all support staff looking to rapidly build their real estate careers while expanding their lives and mindset.