Purchasing/ Warehouse Manager

Job Description

Cooley Marine Management LLC is a boat repair company based in Stratford, CT. We are the leaders in large scale fiberglass boat repairs, restorations, and refits. We also service the commercial marine market by providing turnkey interior outfitting solutions to shipyards and operators nationwide. Our team is committed to providing high quality work and excellence on every project. We achieve this through clear communication and accountability. We prioritize work-life balance and foster a family-friendly environment for our employees.

We are seeking an organized, detail-oriented individual to join our team as our Purchasing & Warehouse Manager. This is a full-time on-site role in which the qualified person will manage and execute all the company’s daily purchasing and warehousing responsibilities. This person will oversee the procurement of marine/boat repair materials, manage warehouse inventories, coordinate with vendors, and ensure timely delivery of materials to all of Cooley Marine’s locations and job sites.

Duties and Responsibilities:

Purchasing Operations:

1. Purchase goods, materials, components, and services in line with specified cost, quality, and delivery targets.
2. Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
3. Manage inventory, track parts usage, forecast demand, and reorder parts as necessary to prevent shortages or overstock.
4. Manage and track shipments and backorders for onsite and offsite project locations to ensure timely delivery of parts to avoid operational disruptions.
5. Source vendors, negotiate prices, and manage relationships with key suppliers to ensure favorable terms and conditions for regular and promotional pricing.
6. Analyze spending trends and identify opportunities for cost savings and efficiency improvements in purchasing and inventory management.
7. Assist technicians in locating and retrieving specialized parts as needed for urgent repair work.
8. Workshop tool/equipment warranty claims & repair/replacement.
9. Follow and enforce the company's procurement policies and procedures.

Warehouse Operations:

1. Unload deliveries, inspect contents for damages and sign paperwork upon receipt accordingly.
2. Verify deliveries against packing list and purchase order then receive in company software.
3. Contact supplier or shipper if a mistake or damage is identified.
4. Assume responsibility for returning and replacing unsatisfactory shipments.
5. Label deliveries and allocate them to their designated location(s).
6. Supervise the checkout of parts from the stockroom to technicians, ensuring accurate and timely distribution.
7. Maintain an efficient and organized process for parts issuance, ensuring that technicians receive the correct parts for repairs and maintenance work.
8. Maintain accurate records for all inbound and outbound shipments.
9. Log and track parts issued from the stockroom, ensuring proper disbursement to work orders.
10. Verify part numbers, quantities, and conditions of parts before issuing them to technicians, ensuring accuracy.
11. Maintain an organized and presentable warehouse and clean area, supplies, and equipment at the end of each day.

Qualifications:

• 2-5 years of purchasing and inventory management experience, preferably in the marine industry.
• High school diploma or equivalent; additional certifications or education in a marine-related field is a plus.
• Knowledge of boat repair and maintenance materials.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both verbal and written.
• Strong negotiation skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Experience with procurement and inventory software; PierVantage is a plus.
• Ability to read engineering drawings and CAD experience a plus.
• Detail-oriented mindset with a focus on delivering high-quality work and meeting company goals.
• Understanding of OSHA/MSDS guidelines with respect to use of hazardous chemicals; uses proper ventilation when storing paint removers, varnishes, cleaners, etc.
• Ability to thrive in a fast-paced and dynamic work environment.
• Valid Driver’s License and must have own transportation.

Working Conditions and Physical Requirements:

• Office/Warehouse.
• Marine and workshop environment both outdoor and indoor conditions with exposure to various temperatures and weather conditions, along with a moderate to loud noise level.
• Ability to maneuver through/in/around small and/or confined areas.
• Must be able to maintain both static and dynamic standing balance to complete various duties associated with the job.

If you are a detail-oriented and organized individual with a passion for procurement & inventory management, we encourage you to apply for this position to become an integral part of our team. Please submit your resume and a cover letter highlighting your relevant experience. We look forward to reviewing your application and discussing how you can contribute to our continued success.