Proposal Coordinator

The Opportunity:

WSP has a new opportunity for a Proposal Coordinator to join our Earth & Environment Proposal Team on a full-time basis based in Vancouver, Victoria or Kelowna

What you can expect to do here:

• Coordinate, write, review, and edit English proposals;
• Review and analyze incoming requests for proposals and develop structure and content;
• Plan and coordinate proposal-related tasks, from the initial kick-off/kick-off meeting through proposal delivery and post-submission follow-up;
• Compile internal information such as history with client for proposal decisions and strategy;
• Coordinate and execute proposal winning strategy and assist staff in developing capture plans;
• Compile, modify and draft standard proposal components according to requirements; compile disparate pieces of content from a distributed group of authors into a cohesive and responsive proposal document;
• Perform and delegate proposal tasks and ensure proposal schedules are met and adhered to;
• Assist with proposal budgets and other technical sections, as needed;
• Adapt existing CVs, project descriptions and boilerplate information;
• Review final proposals for quality assurance and quality control;
• Facilitate the pre-selection interview strategy and develop presentations;
• Participate in internal and external proposal debriefings and other proposal closing activities;
• Serve as a subject matter expert and participate in the development of the proposal team's best practices, tools and policies;
• Contribute to the generation, collection, dissemination and archival of related information;
• Communicate effectively with proposal teams and colleagues, as well as other stakeholders;
• Report on proposal parameters, as required;
• Support and contribute to initiatives and activities of the Earth and Environment proposal team, as well as ad hoc requests;
• Think and act in the best interests of WSP and actively promote our core values;
• Open to travel between offices for training and proposal-related activities.

What you'll bring to WSP:

• Bachelor's degree in journalism, communications, science, engineering, business or related discipline;
• Strong verbal and written communication skills;
• A minimum of 2 years of relevant experience;
• Attention to detail and excellent proofreading/grammar skills;
• Excellent interpersonal skills;
• Team player, able to excel in a multitasking and deadline-driven environment;
• Ability to work overtime and under pressure to meet deadlines;
• Project management skills (prioritization, planning, monitoring, etc.);
• Proficiency in Microsoft Office (Word, PowerPoint, Excel);
• Proficient with Adobe Creative Cloud suite (InDesign and Acrobat) to create materials and client proposals;
• Experience in the professional services consulting sector (engineering and science an asset), with an emphasis on management and/or proposal writing is ideal;
• Experience working on federal government and public works proposals is desirable;
• Experience working with internal and external client groups and with distributed (virtual) proposal teams;
• Comfortable working and interacting at all levels in a multidisciplinary environment.

Compensation

Expected Salary (all locations): $71,500 - $98,300

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.