Property Coordinator

Highstreet Shopping Centre - Abbotsford, BC

JOB TYPE

Full Time, Salary

Position Summary

Primaris REIT is currently hiring a dedicated and enthusiastic Property Coordinator to join the team on site at our Highstreet Shopping Centre in Abbotsford, BC. If you have a positive, team-focused attitude, strong organizational skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you!

Role

Responsibilities

As the Property Coordinator, your responsibilities are to provide office administrative assistance to all internal and external customers, while also providing support to functional areas within the property such as Marketing, Specialty Leasing or Revenue Administration by executing the following duties:

1. Prepare monthly, quarterly and annual accruals
2. Perform Yardi administration, which may include:
3. Scan and attach payables
4. Collect and input sales figures
5. Collect and verify tenant insurance
6. Enter, update, and verify various database information and electronic records
7. Collect, process and deposit tenant rent cheques
8. Process daily deposits and prepare cheques for deposit
9. Collection and timely input of monthly sales reports including annual certified sales reports
10. Ensure timely and accurate processing of Accounts Payable invoices
11. Follow up with supplier inquiries and outstanding statements
12. Assist revenue administration with the preparation and coordination of correspondence and statements for distribution
13. Record and deposit accounts receivable
14. Monitor inventory of office supplies and place orders when needed
15. Ensure high standards of customer service are maintained
16. Provide Reception duties as required
17. Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
18. Create & process necessary storage lease documentation for tenant and landlord execution
19. Collect department hours from various supervisors for Payroll reporting

Requirements

To excel in this role, we are looking for candidates who are strategic, creative and can successfully utilise their strong interpersonal skills. If this opportunity sounds interesting to you, you likely have the following attributes:

1. Secondary School Diploma required / Certificate or Diploma in Business/Office Administration preferred
2. 1-2 years’ experience in Office Administration Minimum
3. Experience in Real Estate or Property Management an asset
4. Working knowledge of ERP software (preferably Yardi)
5. Advanced knowledge of Microsoft Word, Excel and PowerPoint
6. Excellent customer service skills
7. Excellent verbal and written communication
8. Takes initiative with a positive attitude
9. At ease with all levels of management (internal and external)
10. Professional demeanor; courteous, diplomatic & always tactful
11. Ability to develop effective working relationships
12. Ability to multitask and effectively prioritize in a changing environment
13. Detailed oriented with excellent organizational skills

Competencies

1. Communicate clearly, concisely, professionally and convey active listening and openness
2. Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
3. Produce accurate work with attention to detail and consistently meet deadlines
4. Take ownership for actions, accept constructive criticism and make the necessary changes to behavior
5. Overcome obstacles to get the job done, identify problems and recommend solutions
6. See change positively and adapt quickly to change in work requirements

Values

1. Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
2. Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
3. Integrity: Do the right thing, deliver on commitments and admit mistakes
4. Teamwork: Work together as one team toward common goals
5. Accountability: Hold yourself and others accountable for decisions and results

Next Step

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, with your resume attached please Apply Here. Please note that we thank all who apply however only candidates considered for an interview will be contacted.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact us here.