Property Administrator

PROPERTY ADMINISTRATOR

St. Catharines, Ontario

Who We Are: BGO is a leading, global real estate investment management advisor, real estate lender, and a globally recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across fourteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

The opportunity:

The Property Administrator will support a portfolio of retail properties / shopping centre. This position requires strong commitment and dedication in providing accurate and timely administrative support and customer service to our clients within a fast-paced office environment.

What you will do:

Lease Administration

• Print and undertake initial review of Lease Review Checklists.

Accounts Payable

• Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment;
• Prepare and reconcile monthly Visa transaction statements for the Property Manager;
• Investigate overdue balances diligently;
• Communicate with accounting staff & vendors/suppliers/contractors as needed;
• Assist in the annual accrual process.

Accounts Receivable

• Prepare and deposit all cheques and apply monthly rental cheques to tenants’ accounts and post to company software;
• Review each of the property receivables reports weekly;
• Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date;
• Prepare demand letters where necessary in compliance with lease terms and follow up on further action;
• Communicate with Property Accountants on tenant issues;
• Review and provide accurate accounts receivable reports;
• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts;
• Provide tenant security deposit balance reports;
• Collect and follow up on year-end certified/audited sales statements;
• Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports;
• Investigate discrepancies.
• Assist to verify year-end Tenant Realty Tax and CAM information for year-end adjustments’
• Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent);
• Print and distribute annual rental advice notices, and year end adjustment notices’;
• Review monthly rent Roll Change Report, distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges;

Collections

• Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries;
• Provide recommendations with respect to write-offs and doubtful accounts;
• Analyze and act on monthly aged receivables report.

Miscellaneous Duties

• Prepare and complete various monthly reports;
• Maintain billing system;

Sustainability

• Embrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibility.

Who you are:

• Experience - A minimum 3 years of related experience with focus on accounting/bookkeeping. A basic understanding of lease interpretation would be an asset.
• Education - Post-secondary business education preferred.
• Relationship Skills - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.
• Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.
• Computer Skills - Advanced skills in Excel and Word; Yardi experience an asset.

We thank all applicants for their interest in employment with BGO (Canada) LP, however only those selected for an interview will be contacted.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply to our career opportunities.

BGO is committed to equitable hiring practices, and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting number, your name and your preferred method of contact.