Project Manager Assistant

BELFOR Property Restoration | Exciting Opportunity for a Project Manager Assistant

BELFOR Property Restoration is looking for a Project Manager Assistant to support restoration projects and ensure smooth coordination from start to finish. This role plays a key part in project documentation, scheduling, and communication between stakeholders. If you are highly organized, thrive in a fast-paced environment, and have strong attention to detail, we want to hear from you!

Why Join BELFOR Property Restoration?

At BELFOR, we do more than restore property—we restore homes, businesses, and communities after disasters. Our commitment to integrity, teamwork, and accountability drives everything we do. We invest in our employees by providing industry-leading training, professional development, and opportunities for career growth.

• Competitive compensation package
• Comprehensive medical, dental, and vision benefits
• Paid vacation & RRSP matching program
• Employee & Family Assistance Program (EFAP)
• Professional development & career growth opportunities
• Industry-specific training & certifications provided

What You’ll Do:

Project Coordination & Documentation

• Support Project Managers with the full cycle of restoration projects, ensuring all aspects run smoothly
• Maintain accurate and up-to-date project documentation, including work authorizations, completion certificates, and client reports
• Ensure consistent communication with internal teams, subcontractors, and clients throughout the project lifecycle

Scheduling & Workflow Management

• Track project progress, changes, and scheduling updates
• Assist with job scheduling and resource allocation to ensure timely project completion
• Monitor project timelines and support updates to stakeholders

Financial & Administrative Support

• Assist in preparing and editing estimates, scopes of work, and budgets
• Ensure accurate invoicing and compliance with client billing protocols
• Support the tracking of outstanding receivables and follow-ups on payments

Health, Safety & Compliance

• Ensure job sites remain safe and hazard-free, adhering to company safety protocols
• Conduct hazard assessments and report any unsafe conditions
• Actively participate in safety training and workplace inspections

What You Bring:

• High School Diploma/GED required
• Proficiency in Microsoft Office & Google Suite
• Strong organizational and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and work in a fast-paced environment
• Attention to detail and ability to safeguard client property and information

Preferred Qualifications:

• 1+ years of experience in office administration, construction, insurance, or restoration
• Experience using project management tools (Xactimate preferred)
• Valid driver’s license and ability to operate a company vehicle per BELFOR’s Auto Policy

Training & Development:

BELFOR provides comprehensive training on internal processes, industry best practices, and project management tools. Employees also receive career development support and access to professional certifications.

Working Conditions:

• Standard business hours, with occasional evening, on-call, or overtime work as required
• Requires mobility in tight spaces, standing, lifting, walking, kneeling, and working at heights over 5 feet
• Manual dexterity for computer use, data entry, and prolonged desk work
• Periodic travel may be required

Join the BELFOR Team Today! If you’re looking for a fast-paced and rewarding career where your coordination and administrative skills can make a real impact, apply now and become part of the BELFOR team!

We thank all applicants for their interest, but only those selected for an interview will be contacted.