Project Coordinator, Zero Emission Mobility

Job Description

JOB TITLE: Project Coordinator, Zero Emission Mobility

DEPARTMENT: Transit

POSTING NUMBER: 106718

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Full Time Permanent

HOURS OF WORK: 35 hour workweek

LOCATION: Brampton Transit, 130 Sandalwood Pkwy, Brampton ON

SALARY GRADE: 5

HIRING SALARY RANGE: $88,458.00 - $99,516.00 per annum

MAXIMUM OF SALARY RANGE: $110,573.00 per annum

JOB TYPE: Management and Administration

POSTING DATE: April 17, 2025

CLOSING DATE: May 12, 2025

AREA OF RESPONSIBILITY:

Reporting to the Program Leader, Zero Emission Mobility, the Project Coordinator, Zero Emission Mobility (ZEM) is responsible for project management responsibilities related to the delivery of capital projects within the ZEM program. The Project Coordinator, ZEM will ensure assigned projects are completed on time, within budget and to the standards required by legislation and the City’s established internal project management standards, policies and practices. Participates on corporate and external cross-organizational zero-emission transit projects and services under the realm of governance, performance, project management and strategic priorities identified by City’s senior leadership and City Council. Assists in the preparation of project charters, project business cases, plans and schedules, provides expertise, consultation, and analysis. This role will be involved in confidential projects with access to privileged information.

PROJECT COORDINATION

• Oversee, estimate, schedule various zero emission mobility projects: including EV systems installations, solar, backup power, battery electric bus (BEB) and fuel cell electric bus (FCEB) and associated charging, fuelling solutions, and energy storage systems.
• Coordinate execution of project plans and projects for the construction, inspection, repair, and maintenance of EV systems and fleet.
• Create Project Charters that outlines the schedule (including critical path) and associated tasks, action items, operational priorities, risk, mitigation strategies and deliverables.
• Prepare, review, monitor, and approve zero emission acceptance, commissioning, interoperability testing plans.
• Identify and recommend project options with short/medium/long term implementation periods.
• Assist development of, coordinate, and negotiate requirements for interagency operating and service protocols and joint agreements.
• Research and prepare recommendations related to transit strategic policy, practices, operational and maintenance protocols, bulletins, and briefing notes, as appropriate.
• Participate in the preparation of business and technical requirements and specifications, and contribute to development of procurement documents (RFQs, RFPs, etc.).
• Retain and manage external consultants on internal and interagency zero emission transit electrification projects and studies.
• Support and lead internal and external working groups, setting agendas, documenting programs and reporting findings and conclusions.

CUSTOMER SERVICE

• The Project Coordinator, Zero Emission Mobility supports the coordinated efforts of the Zero Emission Mobility Team.
• Function as a subject matter expert in the support, planning, delivery, and execution of broader municipal, regional, provincial, and national transit electrification projects.
• Provide guidance, support and feedback to the city programs, portfolios, divisions, and departments related to the planning and delivery of projects.
• Build and maintain a relationship with cross-functional departments, team, and management to support coordination and ensure a thorough understanding of operational needs.
• Develop a strong working relationship with key internal and external stakeholders and customers and professionally represent the city on external committees and working groups.
• Organize and direct effective project team for the successful delivery of strategic capital projects related to transit electrification and zero-emission mobility initiatives.
• Escalate complex issues to appropriate level for resolution.

COMMUNICATION AND REPORTING

• Participate on provincial and national committees related to ZEB adoption and performance.
• Prepare (and deliver) presentations, reports, and ad hoc information requests that include measurement of progress against set goals and objectives.
• Prepare and manage communication and stakeholder engagement plans related to allied projects to ensure timely communication with identified stakeholders as required.
• Achieve operational objectives by contributing information and recommendations to strategic plans and performance related process mapping and efficiency reviews.
• Prepare and complete action, project updates/analysis, and provide recommendations on project action items.

CORPORATE CONTRIBUTION

• Conduct research using internal and external resources to gain insight of market trends, current programs, processes, and practices to support management and recommend ways to improve business processes, zero-emission transit service delivery solutions and best practices.
• Maintain knowledge of applicable collective agreements, City policies and practices, legislation, safety and operating regulations and Standard Operating Procedures (SOPs) and Codes of Practice (COP).
• Participate in business and other reviews to improve service delivery of the zero-emission mobility program.

FINANCIAL ACCOUNTABILITY

• Use of effective resource and expense management always to meet departmental and corporate policies and guidelines.
• Meet financial objectives by forecasting requirements, assisting and working closely with the Financial Coordinator, ZEM, to prepare annual budgets, funding and financing applications, scheduling expenditures, analyzing variances, and initiating corrective actions.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree or diploma in Engineering, Architecture, Construction or Facilities Management, Urban Planning, Business Administration, Public Administration or equivalent in related field.

EXPERIENCE:

• Minimum 3 years proven project management experience, in a mid-size and/or large complex organization.
• Experience in public sector (ideally from within a public transit agency) and/or unionized environments would be considered assets.

OTHER SKILLS AND ASSETS:

• Knowledge and practical experience from within any combination of the principles and practices of public transit, facility operations/maintenance/construction, and electrical systems and electric vehicle charging infrastructure.
• Proven project management ability to effectively manage projects of a medium to large complexity using a team-based approach.
• Skills and expertise in any combination of computer applications including project management, design, engineering, GIS, financial, vehicle telematics.
• Project management skills with an ability to handle multiple priorities.
• Excellent communication skills both oral and written.
• Proven ability to adhere to and work within constrained and often tight project deadlines.
• Outstanding people skills with an ability to deal effectively with multiple stakeholders and demonstrated sound conflict resolution skills.
• Fosters trust, cooperation and collaboration and inspire others to strive for excellence.
• Strong technical and project-focused report writing skills coupled with excellent presentation and vendor oversight skills.
• Ability to travel to various work locations across the City and Greater Toronto and Hamilton Area (GTHA) when and as required.
• Travel to other transit agency facilities may be required to increase related project knowledge.

DESIGNATIONS, LICENCES & MEMBERSHIPS:

• Valid, non-probationary, Ontario Class G Driver’s Licence
• Professional designation and membership in PEO, OACETT, OAA, CIP, ARIDO, or PMI preferred.

**Various tests and/or exams may be administered as part of the selection criteria.

#LI-Onsite

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #106718 by May 12, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.