Project Coordinator (Project Controls)

Project Coordinator (Project Controls)

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Position Information

Posting Title: Project Coordinator (Project Controls)
Job Requisition Number: COA093456
Position Number: 118289
Job Type: Full-Time
Division Name: Project Controls

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications: May require a valid Texas driver license.

Position Overview

THE ROLE: We are seeking a candidate who is innately collaborative, has a creative mind, and comes with experiences that will give them confidence in working proactively. This role will be the primary focus for documenting and maintaining a Governance Library as a reference for capital project delivery activities. Your work will involve researching, consolidating, and developing consistency in the documentation of existing procedures related to the capital project delivery lifecycle. You will identify procedural gaps and support the creation of procedures that fill the identified need. You will be integral in creating and maintaining those procedural documents in a user-friendly and readily accessible format. Your continuing work will maintain and evolve this Governance Library as needs, priorities, tools, or best practices change over time. Being part of Project Controls, you’ll also be analyzing the performance of these procedures to surface and prioritize the potential for continual improvement.

THE REASON: Your work in this position will have a positive impact on the citizens and visitors to Austin. You will be improving consistency, transparency, and efficiency as we support a robust infrastructure that provides a higher quality of life for all Austinites. You’ll be working with subject matter experts and leaders in a diverse array of fields: project management, finance, contracting, leadership, IT, administration, data analytics and reporting, etc. You will have an opportunity to constantly grow, learn, and improve as you become a trusted expert in what, how, and why to get things accomplished.

THE RIGHT PERSON: To be successful in this role, you will need to rely on more than just your technical expertise. Your communication skills will be tested regularly as you interact with a diverse array of staff at multiple levels of the organization and in varying group sizes. You’ll need to maintain a keen eye for detail to ensure that no steps are missed, formats are consistent, and all content is updated. Empathy will be important as you will use multiple perspectives to ensure a good user experience, whether someone is interacting individually with the library contents or participating in an in-person training. Working in a municipal setting may draw upon your patience and positivity as changes and improvements, although frequent, are not always easily adopted. Finally, your creativity, unique strengths, curiosity, and self-motivation will all contribute to shape the impact you will have in this position.

Who We Are:

Capital Delivery Services (CDS) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 600 active projects, representing an investment of over $10 Billion. At CDS, we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement.

Application Details:

A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position.

Additional Details:

• This position may require a skills assessment.
• If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application.
• This position may allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Communicates project and/or program information to internal and external customers.
• Assists in the development and monitoring of project and/or program budgets.
• Assists in the development of short- and long-range plans on projects.
• Assists in the development and implementation of operating policies and procedures.
• Ensures compliance with City and other regulatory agency requirements and policies.
• Coordinates development/reviews construction or engineering related contracts.
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects.
• Assists in the resolution of conflicts and difficult situations.
• Develops, maintains, and improves City of Austin design and construction standards.
• Provides technical advice and assistance.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles.
• Knowledge of project accounting and construction methods.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Ability to communicate in oral or written format to a variety of audiences.

Criminal Background Investigation

This position does not require a Criminal Background Investigation.

EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act.

Supplemental Questions

Required fields are indicated with an asterisk (*).