Project Coordinator, Industry Services

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Position Details

Position Information

Position Title: Project Coordinator, Industry Services

Who We Are

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s School of Construction and the Environment is seeking a temporary, full-time (1.0 FTE) Project Coordinator, Industry Services. This position provides the day-to-day coordination and support of projects for the Industry Services team. Tracks project milestones, ensures the organization and maintenance of project documentation, and provides scheduling support of project-related activities. The Project Coordinator will contribute to project planning, on-going meetings, and the coordination of project partnership engagements. Conducts related environmental scans and compiles findings. Coordinates and tracks the project progress, project spending and outcomes for reporting.

Duties & Responsibilities

• Supports the Manager and/or designated Project Lead in coordinating the daily project operations, tracking and recording project milestones, timelines and supporting the preparation of documentation and materials.
• Organizes and maintains documentation related to the projects, including project files, contracts, budget information, memoranda of understanding (MOUs), and other key project documents.
• Supports partnership engagement through research and outreach of interested parties.
• Coordinates the meetings and the communications between interested parties, including project partners, industry partners, cross-national post-secondary institutions and training providers, government agencies and internal BCIT departments/teams.
• Acts as the first point of contact for the project-related general inquiries.
• Assists in the preparation and delivery of regular project updates and presentations to external and internal interested parties.
• Conducts environmental scans and research to gather insights and market information/trends related to the project.
• Gathers, compiles and summarizes information from meetings, research, and reports to help inform project actions, to support decisions in improving educational offerings or to identify new opportunities.
• Provides regular updates to the Manager and/or designated Project Lead on project activity progress, highlighting outcomes, challenges, conflicts and opportunities.
• Organizes and coordinates schedules for project-related activities, meetings and events, ensuring activities are aligned to their allocated budget, and there is the most efficient allocation/use of its resources.
• Coordinates logistics for project meetings, including room bookings, catering, agendas, meeting notes, and other meeting related activities.
• Collaborates with the Administrative Assistants to monitor financial tracking of the project, ensuring timely and accurate reporting on budgets and expenses.
• Supports the preparation and submission of monthly, quarterly and annual project reports by compiling and checking information before the Manager and/or Project Lead’s review and submission.
• Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
• Undertakes other related duties as assigned, consistent with the job grade of this position.

Qualifications

Education

• Grade 12 plus completion of a post-secondary program of a minimum of two years in duration, including courses in business administration, project management, communications, or related areas.

Experience

• Two years of general experience plus a minimum of four years’ practical experience in a similar position, preferably in a post-secondary environment.

Software/Computer Application(s) And Expertise

• Proficiency with computing and internet applications, including all modules of MS Office (Word, Access, Excel, PowerPoint).
• Demonstrated skills and knowledge of administration, reporting and Content Management Systems, such as Banner, Cognos, etc.
• Demonstrated skills in Learning Management Systems and applications such as Learning Hub, and WordPress.

Communication/Interpersonal Skills

• Demonstrates exceptional professionalism and accountability in all aspects of the role.
• Excellent written and oral communication skills.
• Demonstrated ability to work independently and on a team.
• Adept at leading consultative meetings with the ability to discern actionable items through conversations.
• Highly collaborative and team oriented.
• Ability to communicate effectively across a team of peers, project partners and proactively with the Manager.
• Client-focused approach, maintaining excellent customer service.
• Culturally sensitive and experienced with working underrepresented groups.
• Ability to use sound judgement when communicating with external partners.
• Ability to effectively influence to achieve project goals.
• Ability to effectively navigate discussions and manage conflict using sound judgement, tact and discretion.

Administrative Skills

• Project management experience to be able to effectively plan, coordinate, organize, and communicate initiatives involving internal and external partners.
• Demonstrated ability to coordinate multiple projects concurrently, from inception to completion, and under minimal supervision.
• Excellent organizational skills and ability to prioritize competing tasks.
• Strong problem-solving, critical thinking and conceptualizing skills.
• Ability to track and plan activities across multiple projects and initiatives.
• Proficient at accurate meeting minute and note taking and recording key takeaways, action items and deadlines.

Other Skills/Abilities

• Ability to excel in a fast-paced environment while working on initiatives that have a high degree of ambiguity.

Benefits – Why You’d Love Working With Us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Professional Development funds and resources
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more.

Additional Information

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact RecruitmentAssistant@bcit.ca. Please note that all applications must be submitted via the careers page portal. Email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range
Salary Grade 8: $62,669 - $68,082 per annum. Additional Salary Information: External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Position Details

Posting Category: Administration
Department: Industry Services
SoCE Campus Location: Burnaby campus
Bargaining Unit: BCGEU Support Staff
Job Status: Auxiliary in Temporary Appointment (BCGEU SS Only)
Full-Time/Part-Time: Full-Time
Number of Vacancies: 1
Anticipated Start Date: 05/05/2025
Anticipated End Date: 03/31/2026

Competition Information

Competition Number: 25B548
Competition Open Date: 04/02/2025
Competition Close Date: 04/13/2025
Open Until Filled? No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents